Executive Assistant / Project Coordinator

Job Description

Job Description

ESSENTIAL FUNCTIONS

• Anticipates needs by gathering records, reports, correspondence, or other specific information; assists the Executive in preparation for meetings and proactively assists the assigned Executive in his / her duties.
• Maintains travel arrangements and appointment calendars. Arranges appointments, meetings, and conferences. Contacts the appropriate individuals to attend. Proactively assists the assigned Executive in all matters pertaining to effective time management.
• Assists in preparation for meetings by creating and ensuring that all agendas, minutes, and presentations are adequately prepared in a timely and effective manner, must be able to run meetings when needed.
• Ability to communicate effectively.
• Assists with compiling projects, strategic plans, and financial reports as assigned.
• Organizes all electronic and paper files associated with the assigned Executive
• Must be proficient in project management and able to prepare PowerPoint presentations as needed.
• Maintains the strictest confidentiality regarding all matters.
• Manages sensitive materials and information.
• All other duties as assigned.

EDUCATION

EXPERIENCE

KNOWLEDGE

SKILLS

ABILITIES

ENVIRONMENTAL WORKING CONDITIONS

PHYSICAL / MENTAL DEMANDS

ORGANIZATIONAL REQUIREMENTS

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve.