Assistant Project Coordinator

Assistant Project Coordinator

Be part of a growing, successful company in an exciting and challenging field. Border States is 100% employee-owned, which means you're empowered to make decisions, find solutions and receive rewards for your hard work. This position will be located in Phoenix, AZ.

Job Summary

The Assistant Project Coordinator of Strategic Projects provides project coordination skills for managing contractor projects. Aims to learn project management skills for managing projects. Coordinates the flow of material from the planning phase to the completion of each assigned project. Coordinates the schedule of jobs being handled, maintains accurate database on current projects, and assures required specifications are met for all jobs in progress. Actively participates in coordinating, analyzing, and acting upon information and feedback of customer needs, pricing, products, competition, and procedures. Obtains orders and provides order entry, expediting, pricing, follow-up, and other value-added services, as required.

Responsibilities

Essential Functions

• An apprentice-based position focused on training for managing projects from inception to closure.
• Support Project Managers with complex projects by assisting with project reports, tracking, submittals, billing issues, returns, PODs / packing slips, delivery issues, project-related communication, and order entry / order revisions.
• Coordinates with project team members and stakeholders to ensure timely completion of tasks.
• Projects may deal with substations, power transmission, wind and solar energy, data Telco, HV industrial, commercial or residential construction and industrial.
• Assists in coordinating the flow of material from the project award phase to the completion of each assigned project.
• Skilled in time management - Prioritizing tasks effectively to meet deadlines without sacrificing quality.
• Ensures quality customer support, through order entry expediting, pricing, billing, submittals, follow-up, returns, weekly project reporting, and other value-added services, as required.
• Provides customers with timely follow-up on inquiries and requests as required.
• Coordinates the schedule of jobs being handled, maintains accurate database on current projects, and assures
• Maintains a high level of teamwork and communication in ensuring a balanced workload within the team.
• Completes project group job account form with customer information for each project handled.
• Consistently provides responsive, quality service to our customers.
• Actively participates in coordinating, analyzing, and acting upon information and feedback on customer needs, pricing, products, competition, and procedures.
• Provides assistance in purchasing functions, product evaluations, inventory management, pricing development, and other related services.
• Responsible for supporting completion of each assigned project.
• Coordinates with the Customer Financial Services staff to resolve customer-billing problems resulting from errors in the quotations process, pricing, shipping, delivery or other customer service / credit areas.

Non-essential Functions

Qualifications

Skills and Abilities

Physical Requirements

Frequency at which you would carry / lift in a typical day : Occasionally 0 33% Frequently 34 66% Continuously : 67 100%

Physical Activity

Frequency at which you would do the following in a typical day :