Human Resources / Training Coordinator

Job Description

Job Description

Description : Job Summary

The HR / Training Coordinator for the credit union completes clerical duties for the HR / Training Department, including, but not limited to administrative support to employees, assistance with recruiting and onboarding of new employees, processing payroll, coordinating benefits enrollment, COBRA administration when employees leave, out-processing of employees when they terminate, guiding employees through various human resource processes, answering questions about employee-related policies. Training responsibilities include the development of training programs, materials and methods, keeping staff apprised of training requirements and opportunities, and orienting new employees to internal policies.

Requirements :

Duties and Responsibilities

• Assists with the positing of positions, internally and externally.
• Assists with screening and initial interviewing of candidates for suitability.
• Informing applicants about position details, including working conditions, benefits and duties.
• Administers the credit union’s internal job posting process, including postings, application vetting, communication with successful and unsuccessful applicants.
• Manage, assign and retrieve the Security Badges / Door Access Cards
• Receive, distribute and manage the incoming and outgoing mail
• Sends initial communication to applicants upon completion of initial screening or interviewing processes.
• Obtains background checks on candidates.
• Prepares offer letters to new hire selections.
• Process and follow new employees through the onboarding processes and E-Verify.
• Administer all benefits to CUA employees including leave time, medical, dental, vision, 401(k), Money Purchase Pension Plan, FSA, EAP, group life and disability insurance, and ancillary benefits such as AFLAC.
• Tracks ongoing administration of benefits and annual open enrollment. Answers questions from employees as needed.
• Coordinates with third party vendors that supply payroll, benefits, and other services.
• Tracks COBRA notifications and ensure compliance. Inputs information on terminated employees into the COBRA system.
• Coordinates workers compensation events, ensures any employee injured on the job is provided immediate attention and sees a health care provider as soon as possible. Tracks injured employees’ recovery process.
• Performs any file maintenance in the payroll system necessary to ensure accuracy of employment records.
• Completes new employee onboarding checklists, out-processing checklists, coordinates with employees’ managers when bringing on new employees or when employees terminate.
• Conducts new hire orientation, tracks new employees and their attendance.
• Maintains active and former employee files, filing necessary documentation when appropriate.
• Ensures the annual performance review process is conducted timely and completely, inputting salary increases into the system when reviews are complete.
• Ensures any progressive discipline documentation is completed and uploaded to the employee’s file.
• Assists with the processing of terminations, including communication with other staff.
• Assists the President / CEO with biennial salary survey and preparation of salary administration program and salary ranges to present to the Board for approval.
• Processes biweekly payroll and inputs changes into the system as they occur.
• Uploads monthly pension / 401(k) deposits to provider.
• Participates in the planning for and execution of staff meetings and events.
• Coordinates the annual update of the Employee Handbook.
• Coordinates the credit union’s participation in social responsibility and community events.
• Handles external inquiries for verification of employment.
• Processes garnishments and other legal proceedings against employees as needed.
• Creation of training schedules for all credit union departments, including mandatory annual training for all staff.
• Recommends training materials and methods, ordering and communicating in-house and external training curriculum and opportunities.
• Assists with the development of departmental training programs, and training new hires on the essentials of the Employee Handbook.
• Consistently maintains the privacy and confidentiality of all information to which he / she is given access, protecting the assets or the organization, acting ethically and with integrity, reporting any non-compliance concerns, and aligning with CUA’s policies and procedures.
• Serves as a Backup with Collecting reports and prepares the Board packet for distribution prior to the Board meeting.
• Serves as a back-up in handling the logistics for Board, Committee and Staff meetings and for staff on special occasions.
• Severs as a back-up for coordinating and planning Annual Meeting, Strategic Visionary Planning Conference, and other meetings or events.
• Perform specialized or confidential administrative duties, including researching data and preparing reports as needed.
• Serves as a back-up in coordinating the annual Board election process, including distribution of membership packets to new Board members, including CUA By-laws, policies, duties and responsibilities.
• Other duties as communicated by the President / CEO.

QUALIFICATIONS

EDUCATION :

OTHER :