Events Manager

Job Description

Job Description

Job Title : Events Manager

Reports To : Director of Special Projects

Status : Full-time; Exempt

Salary : $70,304-$83,790

Are you passionate about giving back to your community and serving the youth?

Who We Are :

In 1922, Woodcraft Rangers opened its doors in Los Angeles and began its mission of guiding young people as they explore pathways to purposeful lives. As a progressive organization, Woodcraft has always been responsive to the evolving needs of the communities served, and is notably inclusive, youth-led, and rooted in the Woodcraft Way, a holistic framework that develops body, mind, spirit, and service. Continuously at the forefront of expanded learning opportunities, Woodcraft Rangers has a rich history of making a significant impact in the greater Los Angeles area, believing that all youth are innately good, deserve the opportunity to realize their full potential, and should be an active participant in defining their own path.

What We Do :

Woodcraft Rangers provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. In the past few years, Woodcraft has expanded its menu of services beyond traditional afterschool programs and summer camps to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Additionally, we offer Lifecraft, a college and career advancement program to support the development of approximately 1,000 staff. Today, Woodcraft Rangers serves more than 20,000 youth ages 4-18 annually in and from 110+ Title I schools across LA County!

Ideal Candidate :

We are seeking a dynamic and detail-oriented Events Manager who thrives in fast-paced environments and is passionate about creating memorable experiences. The ideal candidate is a strategic thinker with exceptional organizational skills, a creative mindset, and a proven track record of managing diverse events from concept to execution.  An expert in budgeting, scheduling and logistics, the Events Manager is adept at managing multiple events simultaneously without compromising quality.  With excellent written and verbal communication skills, they excel at building strong relationships with colleagues and partners, working cross-functionally to achieve success.

Why Work for Woodcraft Rangers :

Paid vacation

Sick time

Health Benefits

403(b) retirement

Pet insurance

Lifecraft

Upward mobility

Career development

The opportunity to create a lasting positive impact on youth within your community.

Role Overview :

The Events Manager is responsible for planning, coordinating, and executing a wide range of events under the supervision of the Director of Special Projects.  This role focuses on leading and implementing high-quality events, tournaments and meaningful experiences for students in expanded learning and community programs.  In addition, the Events Manager will oversee all field trips and Field Trip Coordinators.

Responsibilities :

Team Management : Directly oversee the Field Trip Coordinators, providing guidance, support and professional development.

Lead event planning for all Signature Agency Events, partner events, and other opportunities, creating detailed event plans, timelines, and budgets.

Oversee event logistics and coordination, source and manage venues, coordinate staffing, and order supplies and materials.

Oversee event set-up, breakdown, and on-site operations.

Work closely with the Sports Program Manager, Sports Coordinators, and Field Trip Coordinators to execute Signature Agency Events.

Communicate regularly and effectively with internal stakeholders to ensure alignment.

Collaborate with the marketing team to promote events through digital, print, and social media channels, ensuring consistent branding across all event materials.

Create event collateral and / or signage.

Manage event registration, invitations, and attendee and staff communications.

Ensure all events comply with health, safety and legal regulations, and develop contingency plans for potential disruptions or emergencies.

Conduct post-event debriefs and gather feedback from stakeholders and utilize this information to recommend improvements for future events.

Participate in trainings, workshops, and professional development opportunities.

Develop and maintain an annual events calendar in collaboration with program and development teams to ensure alignment with organizational goals.

Vendor relations :  Source, negotiate, and manage vendor contracts to ensure timely delivery of goods and services.

Track event participation metrics, outcomes, and feedback to measure success and inform future planning.

Uphold Woodcraft Rangers’ mission and values in all interactions.

Other duties as assigned.

Qualifications :

Associate’s degree or equivalent experience in event management, business, hospitality or communications.

Two to five years of experience planning events, ideally in a youth or expanded learning setting.

At least 2 years of experience managing personnel.

Demonstrated ability to support lead event logistics, planning, and coordination.

Strong interpersonal skills and ability to work collaboratively in a team environment.

Ability to work flexible hours, including some evenings and weekends, as needed.

Skills :

Strong organizational skills with attention to detail and timelines.

Precision in planning logistics, managing timelines and ensuring quality control.

Capable of leading cross-functional teams and managing staff or volunteers.

Excellent verbal and written communication skills.

Ability to work with diverse teams and stakeholders.

Ability to troubleshoot, adapt, and provide solutions in a fast-paced environment.

Commitment to creating inclusive and safe environments for all youth.

Familiarity with Microsoft Office Suite, Canva.

Focused on delivering exceptional attendee experiences.

Skilled in handling feedback and resolving concerns professionally.

Physical Demands :

In compliance with the Americans with Disabilities Act (ADA), the following physical demands may be essential for the effective performance of this position. Reasonable accommodation will be considered to enable individuals with disabilities to perform these essential functions :

Frequent standing is required during working hours

The ability to travel across the Greater Los Angeles area, using either a car or public transportation, is necessary several times a month.

Regular use of hands for various tasks, such as operating a computer and handling objects, is essential.

Effective communication skills are required, necessitating the ability to speak clearly and hear well.

Must be able to occasionally lift / move up to 40 pounds.

Reasonable accommodation is available for individuals with disabilities.

Work Environment and Schedule :

We are committed to fostering an inclusive work environment and will actively consider reasonable accommodations to enable individuals to effectively perform their roles. This position operates in environments typical of the following key aspects :

Regular working hours are from Monday to Friday, with occasional weekends and evenings required for events, training, or conferences.

Optional weekly work-from-home opportunities.

Travel is necessary to various regions where Woodcraft Rangers programs are implemented, including San Fernando Valley, South Los Angeles, West Los Angeles, San Gabriel Valley, Southeast LA, and Downtown areas, to support or deliver in-person training or events.

Exposure to indoor and outdoor weather conditions as part of event delivery.

Typical noise level of office settings.

Regular exposure to computer monitor(s) during work.

Stable internet access is required for effective work-from-home performance.

Status :  Full-time; Exempt

Salary Range :  $70,304 - $83,790 per year, depending on experience.

Location :   Los Angeles (Little Tokyo Office)

Woodcraft Rangers provides equal employment opportunities to all qualified applicants without discrimination with regard to race, religious belief, color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breastfeeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, transitioning status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.

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