Director of Facilities and Operations

Director of Facilities and Operations

Established in 1920, Bentley School is a K-12 co-educational, independent day school located on two campuses in Oakland (K-8) and Lafayette (9-12), California. Bentley School is an inclusive community that shares a vision of academic achievement, balance, and the cultivation of character.

The Director of Facilities and Operations plays a key leadership role in overseeing the planning, development, and daily management of the school's physical plant, campus operations, and safety initiatives, maintaining a campus environment that supports the school's mission, values, and long-term goals. This position oversees all aspects of the physical plant, including maintenance, custodial services, groundskeeping, safety and security, fleet management, and the facilities budget. The Director works collaboratively with school leadership, faculty, and staff to align operational priorities with the academic calendar and the evolving needs of the school community. A forward-thinking mindset and commitment to long-term sustainability are essential, with responsibilities that include strategic planning, capital project oversight, regulatory compliance, vendor coordination, and the supervision of facilities personnel. The ideal candidate brings both hands-on expertise and a systems-level view, ensuring that all campus operations reflect the school's commitment to environmental stewardship, safety, and excellence.

Duties and Responsibilities :

• Oversee the maintenance, repair, and improvement of all school buildings, grounds, and infrastructure
• Develop and implement preventative maintenance schedules and long-term capital improvement plans
• Manage all building systems including HVAC, electrical, plumbing, security and safety systems
• Work in close partnership with the CFO / COO to envision and advance a campus environment that aligns with the school's mission and future goals
• Define and procure services necessary for on-going operation and maintenance of the facility / campus
• Manage the daily duties and tasks of the maintenance team
• Maintain an ongoing list of all required projects on campuses along with cost and due dates; regularly communicate updates with various stakeholders
• Ensures accurate and proper reporting of time on both time cards and work orders by assigned employees
• Maintain and manage preventative maintenance records, vendor files and plant files (to include but not limited to air conditioning / heating units, back flow valves, fire extinguishers, elevators and appliances)
• Maintain a current inventory list of all campus resources such as tables, chairs, etc.
• Maintain an inventory of essential equipment, supplies and replacement parts to ensure smooth operations
• Set and maintain a level of materials and supplies to have on hand to ensure that a corrective, preventative, or emergency maintenance repair can be done in a timely manner
• Identify and recommend materials, processes and equipment to be used in changes or modifications to systems or equipment that yield energy savings in plant utilities or resources (i.e., purchase vs rentals, etc.)
• Ensure repair and replacement of school FFE as appropriate

Operations Oversight :

Transportation Fleet Management :

Safety and Security :

Project and Vendor Management :

Administration and Campus Duties :

Other duties as assigned or required to maintain both campuses in the highest level of condition.

Qualifications :

Working Conditions :

Physical Requirements :