TES Administrative Support Associate

Position Details

Position Information

Requisition Number

TES3055P

Home Org Name

JCSM Communications and Marketing

Division Name

Administrative Effectiveness

Position Title

TES Administrative Support Associate

Estimated Hours Per Week

40

Anticipated Length of Assignment

6 months

Job Summary

The TES Administrative Support Associate provides administrative, financial, and general clerical support within theJule Collins Smith Museum () with responsibility for a broad variety of office support duties and tasks.

About the Jule : Accredited by the American Association of Museums and a member of the Association of Academic Museums and Galleries, The Jule stewards a renowned art collection of more than 3000 objects on behalf of Auburn University. Advancing research, outreach and instruction through its collections and programs in active and welcoming learning environments, the museum engages through exhibitions and hosting artists and scholars from across the nation to provide positive impacts for students and faculty. Serving beyond the gallery walls, it also serves the state of Alabama through traveling art programming. The Jule will turn 25 in 2028! With that upcoming milestone, the museum is focused on raising funds to endow positions and programs, establish scholarships, acquire and conserve art, and provide adequate teaching space, all to further center its role within the intellectual life of Auburn University.

Temporary Employment Services (TES ) , a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being :

Assistance in the place of a regular employee who is absent for a specified period of time

Additional assistance during periods of abnormal or peak workloads

Assistance with special projects

Seasonal work

Emergencies

If you are looking for an employment opportunity,TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU students are not eligible forTES .

Essential Functions

Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing / ordering supplies, and website maintenance.

Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel / expense voucher processing and other accounting and financial tasks.

Advises staff, students, administrators, and clients of standard policies or procedures.

Acts as a point of contact to other departments, students, faculty, customers, and outside agencies / vendors on behalf of manager, director, or department head.

Manipulates and prepares data and other information, databases, or reports using a computer.

May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.

Note : The Jule follows a non-traditional schedule. We are open to the public on Saturdays and major events occur in the evenings and / or weekends.

Why Work at Auburn?

Life-Changing Impact : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.

Culture of Excellence : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.

We're Here for You : Auburn offers generous benefits, educational opportunities, and a culture of support and work / life balance.

Sweet Home Alabama : The Auburn / Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

A Place for Everyone : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

High school diploma or equivalent plus4 years of experience in clerical and administrative support services OR

Associate's degree plus 2 years of experience in clerical and administrative support services OR

Bachelor's degree

Desired Qualifications

• Experience with Auburn University systems such as Banner preferred.

Posting Detail Information

Salary Range

$16.96- $23.75 / hour

Work Hours

University hours are M-F 7 : 45-4 : 45. Saturday and evening hours can be expected.

City position is located in :

Auburn

State position is located :

Alabama

Posting Date

09 / 11 / 2025

Closing Date

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite () to learn more.

Special Instructions to Applicants

Quick Link for Internal Postings

Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents