Executive Assistant, Office of the CEO

Executive Assistant

GrayMatter Robotics is a Los Angeles-based robotics startup pioneering AI-powered robotic cells for high-mix manufacturing. Our mission is to empower workers and manufacturers by automating surface finishing processes such as sanding, polishing, and coating. With a Robots-as-a-Service business model, strong investor backing, and rapid growth, we are scaling across industries like aerospace, specialty vehicles, maritime, and consumer goods.

We are seeking a strategic Executive Assistant (EA) to partner closely with our CEO and provide secondary support to our executive team. This role is focused on enabling the founder(s) to operate at maximum effectiveness. The EA will manage calendars, logistics, and operational details while also providing project management and coordination across the company.

This role requires someone who is organized, proactive, and able to balance tactical execution with strategic enablement. You'll protect executive time, ensure meetings and events run seamlessly, and act as the connective tissue that keeps details from slipping through the cracks.

What You'll Do

Calendar & Scheduling

• Manage complex calendars for CEO and exec. team
• Gatekeep inbound requests and protect deep work time
• Coordinate investor, customer, and partner meetings

Travel & Logistics

Meeting Enablement

Project Tracking & Internal Coordination

Operational Hygiene

What Success Looks Like

Export Control Requirements

In order to comply with the export regulations of the United States Government, it is required that the applicant must fall under one of the following categories : (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (i.e. current green card holder), (iii) refugee under 8 U.S.C. 1157, or (iv) asylee under 8 U.S.C. 1158.

Minimum Qualifications

Preferred Qualifications

GrayMatter Robotics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage and embrace applicants of all backgrounds to apply!

GrayMatter Robotics is committed to providing reasonable accommodations for candidates with disabilities. If you believe you require accommodations during the recruiting process, please contact accommodations@graymatter-robotics.com to submit your request.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Compensation & Benefits

This role is open to discussion as either a full-time salaried position or a contract / hourly arrangement, depending on the candidate's experience and preference. Compensation for this position includes the base salary range of $75,000 - $150,000 USD plus equity. We also provide comprehensive benefits and perks which include but are not limited to medical, dental, vision, unlimited PTO, 401(k) plan + employer match, regular offsite events, a discretionary fund for enhancing productivity and so much more! The range listed on job postings reflect the minimum and maximum new hire salary across levels in Los Angeles, CA.

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