Executive Assistant to CEO & CHROIgnite Human Capital • Costa Mesa, CA, US
Executive Assistant to CEO & CHRO
Ignite Human Capital • Costa Mesa, CA, US
5 days ago
Job type
- Full-time
Job descriptionOversee all aspects of domestic and international travel, including detailed itineraries, executive-level accommodations, and ground logistics. Manage executive attendance at industry conferences, board events, and leadership offsites with precision and polish. Coordinate logistics for internal company events, HR initiatives, and executive offsites, ensuring seamless execution and professional representation. Manage highly sensitive personnel, compensation, and strategic business information with absolute confidentiality. Exercise sound judgment and maintain trust in all interactions with executives, board members, and external partners. Handle sensitive HR communications and documentation discreetly and in alignment with company values and compliance standards. Serve as the central point of contact for the executive office, ensuring operational excellence, efficiency, and professionalism. Partner closely with HR and Communications to align internal messaging and maintain consistent executive presence across the organization. Manage correspondence and communications on behalf of the executives, drafting professional responses and maintaining consistent brand tone and discretion. Proactively streamline administrative processes and systems to optimize executive time and organizational impact. Bachelor's degree in Business Administration, Communications, or a related discipline required. 8+ years of executive assistant experience, including direct support to C-level executives in a manufacturing, industrial, or operations-driven organization. Proven ability to handle confidential information with integrity and discretion. Exceptional communication, organization, and time management skills; meticulous attention to detail and accuracy. Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), Teams, and virtual meeting platforms. Experience coordinating board of directors communications, investor meetings, or high-level governance activities strongly preferred. Ability to thrive in a fast-paced, in-office environment that demands adaptability, resourcefulness, and a polished executive presence. High emotional intelligence, professional demeanor, and commitment to excellence in representing leadership and the company brand. Work Environment : 100% onsite at Costa Mesa headquarters a collaborative, high-performance executive environment. Travel : Frequent coordination of domestic and international executive travel; occasional travel may be required to support key events or offsites. Compensation : Up to $140,000 base salary plus annual performance bonus, comprehensive medical / dental / vision benefits, and 401(k) with match. Demonstrates executive presence poised, articulate, and calm under pressure. Excels in anticipating needs, not just responding to them. Balances strategic foresight with tactical execution. Serves as an ambassador of the company culture, reflecting integrity, professionalism, and excellence in every interaction.
Executive Assistant To CEO & CHRO
Location : Costa Mesa, CA (Onsite) Compensation : Up to $140,000 base salary + annual performance bonus + comprehensive benefits package
A leading, growth-oriented manufacturing organization headquartered in Costa Mesa is seeking a highly accomplished Executive Assistant to provide direct support to the Chief Executive Officer (CEO) and Chief Human Resources Officer (CHRO).
This is a pivotal, high-visibility role requiring exceptional professionalism, business maturity, and the ability to anticipate executive needs in a fast-moving, global manufacturing environment. The ideal candidate will bring strong business judgment, refined communication skills, and the discretion to handle sensitive information and relationships with confidence and confidentiality.
The position is in-office and involves significant domestic and international travel coordination as well as interaction with senior leaders, board members, and external partners.
Key Responsibilities
Executive Support & Leadership Interface
- Provide comprehensive, confidential executive support to the CEO and CHRO, serving as a trusted gatekeeper and liaison across internal and external stakeholders.
- Manage highly complex and ever-changing calendars, prioritizing with precision across multiple time zones and competing demands.
- Draft, proofread, and edit high-level correspondence, board materials, executive presentations, and policy documents.
- Prepare briefing materials and executive summaries in advance of meetings, ensuring leaders are fully equipped with relevant data and context.
- Coordinate board of directors and executive leadership meetings, including agenda creation, minute-taking, and follow-up tracking.
- Maintain strong awareness of key business priorities, upcoming deadlines, and organizational strategy to anticipate needs before they arise.
Travel & Event Management
Confidentiality & Discretion
Operational Excellence & Office Leadership
Qualifications
Additional Details
Ideal Candidate Attributes
Create a job alert for this search
Executive Assistant • Costa Mesa, CA, US
Related jobs
What Makes This Role Exceptional.This is far more than standard executive support—it’s strategic partnership at the highest level.
As the Executive Assistant to the CEO of an ultra-exclu...Show more
Executive Assistant to Chief Executive Officer.Leading Real Estate Investment Firm is seeking a fun, and hardworking Executive Assistant to join their team! Salary range : $100,000-$175,000.Reportin...Show more
RD Olson, located in Irvine, is seeking a highly organized and trustworthy Executive Assistant to support a senior executive with calendar coordination, special event marketing, and financial track...Show more
Executive Assistant To The President, ADHC.Honda Center welcomes fans, performers, and athletes from around the globe.Our team members are an integral part of the event experience through their int...Show more
At Coco Robotics, we're dedicated to perfecting the last-mile delivery experience.We strongly believe the industry in its current state is massively under-serving merchants, so we're building a fri...Show more
Social Native is the leading global marketplace empowering brands to source creativity at scale.Thousands of global brands, including Adidas, The North Face, and Lego, rely on Social Native to meet...Show more
Executive Assistant to Chief Executive Officer.Executive Assistant Roles (Temp & Temp-to-Hire) – Support C-Suite Leaders in Los Angeles!.
Are you a seasoned Executive Assistant seeking your next exc...Show more
Executive Assistant To The Head Of Ceremonies And Content.The 2028 Games mark the return of the Summer Games to the U.Los Angeles' third time hosting an Olympic Games and first time welcoming the P...Show more
GrayMatter Robotics is a Los Angelesbased robotics startup pioneering AI-powered robotic cells for high-mix manufacturing.
Our mission is to empower workers and manufacturers by automating surface f...Show more
Executive Assistant to CEO and EVP / General Counsel (67 Month Contract).We're seeking a proactive and highly organized Executive Assistant to temporarily support our CEO and EVP / General Counsel whil...Show more
Executive Assistant to Chief Executive Officer.Kossoris Search, a nationally recognized legal recruiting agency, is seeking a sharp, proactive, and detail‑oriented Executive Assistant for immediate...Show more
Executive Assistant To The CEO.Silvus Technologies is dedicated to one mission : connecting those who keep us safe.We do so by delivering the most advanced Mobile Ad-hoc Network (MANET) radios power...Show more
We are a fast-growing company led by a driven Founder & CEO who operates with speed, focus, and discipline.CEO to stay focused on strategy and growth.
This is not a routine, task-based role.To s...Show more
Executive Assistant In-Office Required.This is a full-time position based at our Irvine office.The Executive Assistant provides administrative support to the Chief Executive Officer and other memb...Show more
A company is looking for an Executive Assistant to CEO : Chief of Staff in Training.Key Responsibilities Attend key meetings, draft concise notes, assign tasks, and execute or track action items ...Show more
Executive Assistant To The CEO.This is a hybrid position based in Century City, CA.The pay range for this position is between $40.
Ask us about loan repayment programs you may qualify for by working...Show more
What Makes This Role Exceptional.This is far more than standard executive support—it’s strategic partnership at the highest level.
As the Executive Assistant to the CEO of an ultra-exclusive family ...Show more
Executive Assistant to the CEO.A blend of right hand to CEO & COO type duties).We are launching a new brand named STRAWBERRY PARIS - bohemian, romantic, and much more luxurious than our current...Show more
Executive Assistant to the CEO Ultra-Exclusive Family Office (Irvine, CA)
Alliance Resource Group • Irvine, CA, US
Full-time
Last updated: 4 days ago • Promoted
Executive Assistant to Chief Executive Officer
Confidential - Job Hiring • Los Angeles, CA, United States
Full-time
Last updated: 30+ days ago • Promoted
Executive Assistant to the President
R.D. Olson Construction, Inc. • Irvine, CA, US
Temporary
Last updated: 12 days ago • Promoted
Executive Assistant to the President, ADHC
Hc • Anaheim, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Executive Assistant
Coco Robotics • Venice, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Executive Assistant to Chief Executive Officer
Social Native • Beverly Hills, CA, United States
Full-time
Last updated: 30+ days ago • Promoted
Executive Assistant to Chief Executive Officer
Career Group • Los Angeles, CA, United States
Full-time
Last updated: 30+ days ago • Promoted
Executive Assistant to the Head of Ceremonies and Content
LA28 • Los Angeles, CA, US
Full-time
Last updated: 16 days ago • Promoted
Executive Assistant, Office of the CEO
GrayMatter Robotics • Los Angeles, CA, US
Permanent
Last updated: 17 days ago • Promoted
Executive Assistant to CEO and EVP / General Counsel (67 Month Contract)
Primer.ai • Pasadena, CA, US
Temporary
Last updated: 3 days ago • Promoted
Executive Assistant to Chief Executive Officer
Kossoris Search • Los Angeles, CA, United States
Full-time
Last updated: 3 days ago • Promoted
Executive Assistant to the CEO
Silvus Technologies • Los Angeles, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Executive Assistant to the CEO
Bellagio Express Car Wash • Los Angeles, California, United States
Full-time
Quick Apply
Last updated: 30+ days ago
Executive Assistant to C-Suite
Oakmont Senior Living • Irvine, CA, US
Full-time
Last updated: 30+ days ago • Promoted
Executive Assistant to CEO
VirtualVocations • Whittier, California, United States
Full-time
Last updated: 30+ days ago • Promoted
Executive Assistant to the CEO
Didi Hirsch Mental Health Services • Los Angeles, CA, US
Full-time
Last updated: 23 days ago • Promoted
Executive Assistant to the CEO — Ultra-Exclusive Family Office (Irvine, CA)
Alliance Resource Group • Irvine, CA, United States
Full-time
Last updated: 4 days ago • Promoted
Special Assistant to Chief Executive Officer
Scandal Italy • Los Angeles, CA, US
Full-time
Last updated: 30+ days ago • Promoted