Executive Assistant

Job Description

Job Description

Description :

James & James is seeking a highly organized, proactive, and experienced Executive Assistant to provide high-level support to our CEO and Executive team to help drive operational excellence across our growing manufacturing business. With five years of experience under your belt, you’ll be a trusted partner to senior leadership, anticipating needs, streamlining processes, and ensuring the office runs like clockwork.

This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys wearing multiple hats. You’ll be instrumental in maintaining executive productivity, managing confidential communications, and fostering a professional and positive workplace culture.

What You’ll Be Doing :

• Executive Support : Manage complex calendars, coordinate high-level meetings, prepare agendas, and ensure timely follow-ups for the CEO and CFO. Arrange travel, including itineraries, accommodations, and expense reporting. Support strategic initiatives by tracking deliverables, preparing reports, and assisting with project execution.
• Office Operations : Oversee day-to-day office functions, ensuring a well-stocked, organized, and efficient workspace. Act as liaison with vendors, service providers, and building management to maintain smooth operations. Lead coordination of mail, deliveries, and office logistics.
• Communication & Coordination : Serve as the first point of contact for internal and external stakeholders, maintaining professionalism and discretion. Draft and manage correspondence, presentations, and internal communications. Plan and execute company events, team-building activities, and leadership offsites.

What We’re Looking For :

What You’ll Need :

What We Offer :

Requirements :