Office Administrator

Office Manager & Manufacturing Support Specialist

IPG Photonics is the world's leading developer and manufacturer of high-performance fiber lasers and amplifiers for diverse applications in numerous markets. IPG's diverse lines of low, medium and high-power lasers and amplifiers are used in materials processing, defense, medical, biotechnology, scientific and advanced applications. Founded in 1990, IPG pioneered the development and commercialization of optical fiber-based lasers, a critical technology in the high-energy laser (HEL) system program.

We are seeking a versatile and detail-oriented Office Manager & Manufacturing Support Specialist to serve as the utility person for our Huntsville site. This multi-faceted role combines office management, procurement planning, quality control, and administrative coordination to ensure smooth daily operations across our facility. The ideal candidate will be a proactive problem-solver who can effectively manage multiple responsibilities while supporting both administrative and manufacturing functions.

Key Responsibilities

• Oversee day-to-day facility operations and resolve miscellaneous facility issues
• Maintain office systems, supplies, and equipment
• Coordinate facility maintenance and vendor relationships
• Ensure workplace safety and compliance standards are met
• Manage office communications and correspondence
• Conduct regular reviews of inventory levels and maintain optimal stock levels
• Generate and process purchase orders and purchase requisitions
• Monitor supplier performance and delivery schedules
• Coordinate with vendors and suppliers for procurement activities
• Maintain accurate inventory records in ERP / MRP systems
• Analyze purchasing trends and recommend cost-saving opportunities
• Perform incoming inspection of materials and components
• Document inspection results and maintain quality records
• Coordinate with suppliers on quality issues and corrective actions
• Ensure all incoming materials meet specifications and standards
• Schedule and coordinate meetings for various departments
• Prepare meeting materials and maintain meeting minutes
• Coordinate cross-functional activities between departments
• Support special projects and initiatives as needed