Executive AssistantNet2Source (N2S) • Claremore, OK, US

No longer accepting applications

Executive Assistant

Net2Source (N2S) • Claremore, OK, US

16 hours ago

Job type

Full-time

Job description

Job

Executive Assistant II
6+ Months (Extension)
Claremore OK 74017

Position

This role provides comprehensive administrative, operational, and business support to a department or unit, ensuring efficient day-to-day operations.

The Administrative Assistant will manage diverse tasks, from routine clerical duties to more complex business operations, serving as a key point of contact for internal and external communications.

Key

Administrative

Experience supporting Executives and strong verbal / written communication skills.

Able to deal with confidentiality and sensitive information.

Manage calendars, schedule meetings, and coordinate appointments.

Handle incoming and outgoing mail, emails, and other communication.

Maintain filing systems, both physical and digital.

Assist with document creation, including reports, presentations, memos, invitation letters, etc.

Operational

Coordinate and support the planning and execution of events, meetings, and travel.

Monitor and manage office supplies and inventory, including identifying and negotiating with vendors.

Maintain and update databases, distribution lists and contact lists.

Support operational guidelines and procedures for the unit.

Business

Conduct research and compile data for business initiatives and reports.

Assist with basic invoice payments, bookkeeping and financial transaction procedures.

Support the preparation of financial reports and documents / presentations.

Handle confidential information with discretion.

General Office

Maintain a tidy and organized office environment.

Support other executive team staff members with administrative tasks.

Assist with the upkeep of office equipment.

Required Skills and

Associate's degree required or bachelor's degree preferred.

Proven experience in an administrative or operational support role.

Excellent written and verbal communication skills.

Strong organizational, time management, and multitasking abilities.

Proficiency with computer software, including Microsoft Office Suite and database management.

Adept at learning new software and office systems.

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Executive Assistant • Claremore, OK, US

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