Entry Level Accounts Payable Specialist

Job Description

Job Description

Our client is seeking an Accounts Payable Specialist to join their team and support a fast-paced and collaborative environment. The ideal candidate will be responsible for processing a high volume of invoices, approximately 200 per week, entering them into Viewpoint and assigning them to the appropriate approver for timely review. Additional responsibilities include tracking credit card payments, responding to vendor inquiries, reconciling vendor accounts, and ensuring subcontractor compliance by monitoring certificates of insurance and 1099 documentation. This role will also involve processing incoming and outgoing mail, scanning AP invoices and check requests, and producing weekly cash disbursement requirements. The successful candidate will have at least one year of accounts payable experience, demonstrate exceptional accuracy, and thrive in a fast-paced setting. Personality is key—our client is looking for a team player with a strong willingness to learn and adapt to their AP process. Strong communication skills are essential, as this role requires frequent coordination with the warehouse and project managers to obtain necessary approvals. A degree is not required but is considered a plus.

For immediate consideration please call Allison Brown at 508.205.2121

• Minimum of one year of experience in accounts payable or a related field.
• Strong attention to detail and ability to maintain high levels of accuracy.
• Excellent communication skills for effective collaboration with team members and external parties.
• Ability to manage multiple tasks in a fast-paced environment.
• Proficiency in invoice processing and coding.
• Familiarity with tracking payments and reconciling accounts.
• Team-oriented mindset with a willingness to learn and adapt to processes.
• A degree in a relevant field is preferred but not required.