Accounting Clerk

Salary : $ 35,796.80 - $63,772.80

Job Overview

This position is responsible for performing intermediate level accounting work related to the Hillsborough County Health Care Plan (HCHCP).

Work includes reviewing / processing revenues and expenditures; customer / cost center / expense account reconciliations, and standard / intermediate level transactional reporting;

and other fiscal related analyses. The position is part of a six-person fiscal team for the fourth largest budget in Hillsborough County government.

The broad area of responsibility includes the HCHCP, but this position will contribute to other fiscal areas associated with the Health Care Services Department.

Ideal Candidate : The ideal candidate will have two years’ bookkeeping or financial record keeping experience in the health care and / or human services fields.

This experience should include at a minimum, reviewing billing information; preparation of standard health care claim batching and associated system entries : first-line internal and external customer liaison for billing and payment issues;

and reconciliation of expense and revenue accounts. Additionally, this candidate will be experienced in managing invoicing processes as well as the oversight of PCard transactions / documentation.

Customer service, to include analyzing system issues and quickly resolving them in compliance with internal processes, procedures and standards, is a high priority.

The ideal candidate will have exceptional organizational skills required to multi-task as well as exceptional writing skills with a strong emphasis on attention to detail.

Core Competencies

• Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

Duties and Responsibilities

Note : The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Reconciles expense and revenue accounts, sub ledgers to general ledger; and identifies and initiates corrective actions.
• Acts as the fiscal liaison for departmental staff; researches funding restrictions, searches and analyzes expenditures.
• Reconciles Purchase Orders to invoices and receipts.
• Prepares Standard Miscellaneous Batches, Journal Entries, Event Billings, and Deposit Journals.
• Receives funds, prepares deposits, and reconciles bank statements.
• Provides local, state, federal, and annual financial audit assistance.
• Assists with the preparation of the department's operating and capital budgets.
• Initiates and / or approves fiscal transactions in the automated accounting system.
• Manages departmental invoice payments which includes monitoring and taking corrective action for financial transactions to include Accounts Payable, Accounts Receivable, Customer Accounts, Projects / Grants, etc.
• Validates labor allocations and prepares / updates forms.
• Reconciles customer accounts and submits billing information and processes customer refunds; prepares aged receivables schedules.
• Reviews and analyzes monthly fiscal transactions; identifies issues; and recommends and prepares corrective action.
• Prepares various fiscal reports . payroll, expenditure detail, customer account analysis, aging reports
• Performs other duties as needed, including those performed by subordinate fiscal, financial, and clerical staff.

Job Specifications

• Knowledge of accounting principles, practices, procedures, methods, and theory.
• Knowledge of laws, rules, and policies governing assigned functional accounting areas.
• Knowledge of computer operations using accounting and spreadsheet applications.
• Ability to read, comprehend, and apply job related rules, policies and procedures.
• Ability to prepare accounting, financial, and statistical reports.
• Ability to compile, analyze and / or audit accounting, budgetary, fiscal, payroll and leave data.
• Ability to use accounting and imaging software, spreadsheets, and related applications.

Physical Requirements

• Position is typically in an office environment.
• Requires an employee to be mostly sedentary.

Work Category

Sedentary work - Exerting up to 10 pounds of force occasionally, and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Minimum Qualifications Required

• Associate’s degree with a major in Accounting or Finance; AND
• Two years of experience in bookkeeping or financial record keeping; OR
• An equivalent combination of education (not less than possession of a high school diploma / GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.

Emergency Management Responsibilities

In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, the County’s Office of Emergency Management, or County Administration.

Such assignments may be for before, during or after the emergency / disaster.

Additional Job Requirements

A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification :

• Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to :
• Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS)
• Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes)
• Child Abuse, Abandonment and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS)
• Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE)
• Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E).
30+ days ago