Afterschool Program Director

Job Description

Job Description

Camp Fire North Shore is a non-profit organization located in Salem and Lynn, MA offering after school care, summer day camp, teen and club programs, and self-reliance workshops to youth on the North Shore. Thrive{ology} is our proven, research-based approach to teaching every kid and teen how to be a better friend, student, son, daughter, member of society. For more information about our organization, please visit www.campfirenorthshore.org.

Camp Fire North Shore is responsible for planning, organizing, and overseeing all aspects of our after school program located in Lynn Public Schools, A Charter School and in Salem at our Program Facility. This includes curriculum development, staff management, registration and ensuring a safe and enriching environment for all participants. The programs target school age youth, pre-k through grade 8. The director will work closely with school administrators, parents, and community partners to provide high-quality program that supports the academic and social development of students. This is a year-round position. Hours during the school year are 10 : 00am – 6 : 00pm, plus some evening training and meeting hours. Summer hours are flexible and will align to summer programming being offered at the time.

Job Description :

• Supervise Site Coordinators and a team of group Leaders
• Manage staff recruitment, hiring, training and evaluation processes for all school age staff
• Conduct background checks for school year program staff
• Manage staff schedule and staff payroll
• Maintain staff files in accordance with licensing requirements
• Oversee registration for all sites
• Lead monthly staff meetings and conduct regular supervisions along with all necessary trainings and orientations
• Manage EEC and DPH licensing and compliance, including fire, building and health permits
• Prepare and update program policies and procedures as well as Parent Handbooks, Health Care Plans, and Health Care Agreements according to licensing requirements
• Prepare and update all staff orientation and training manuals, as well as Staff Policies and Procedures
• In collaboration with site manager facilitate the maintenance, cleaning, repairs, etc. of 2 Cain Rd property and program sites
• Coordinate with Site Coordinators to develop and implement activities / curriculum and initiatives, including Thrive{ology}, project based learning, STEM, and social emotional learning.
• Coordinate the assessment and evaluation of youth outcomes
• Drive program quality via the PQA process and adapt programming as necessary per evaluation and outcome measurement results
• Distribute weekly program attendance trackers and provide necessary attendance information to billing staff for monthly voucher billing
• Collaborate with other team members with promotion, development and implementation of special events such as Absolutely Incredible Kid Day
• Manage LPS food service orders and deliveries
• Order program supplies, submit purchase orders to bookkeeper, distribute supplies to sites
• Participate in weekly staff meetings
• Work with the Camp Fire leadership team to promote and extend Camp Fire programs in the community
• Serve as the primary point of contact for families. This includes but is not limited to providing updates, incident reports, and responding to inquiries about the program
• Conduct outreach and initiate partnerships within the community to ensure we are serving the whole child
• Ensure facilities are clean, safe, and well maintained
• Oversee the inventory and maintenance of equipment and supplies
• Stay current with best practices in out of school time programming, Camp Fire National programming / initiatives, youth development, DESE initiatives, and education policy
• Track data and patterns and respond to unmet needs either by making referrals / connections to other programming or designing / implementing new programming
• Work in collaboration with leadership to manage the program budget and ensure all expenses are within allocated funds
• Reports to the Chief Operating Officer