Coordinator, Human Resources

Founded in 1952, RubinBrown LLP is one of the nation’s leading accounting and professional consulting firms. The RubinBrown name and reputation are synonymous with experience, integrity and value. RubinBrown redefines the full-service experience by combining technical and industry expertise with a commitment to personal and high-level relationships.

Under the supervision of the Director and HR Generalist, the Human Resources Coordinator is the administrator of various human resource functions. These responsibilities include but are not limited to managing integrity of HR systems and files, benefits and wellness, compliance, team member relations and general administrative assistance for the HR team.

Major Responsibilities

General / HR Administrative Support

• Maintain HR Records – Electronic and Paper
• Responsible for data integrity of Human Resources databases, including HRIS system.
• Administrator the firm’s personnel files including new team member documentation, file updates, organization of the filing system, etc.
• Coordinate internal communications in regards to the firm’s career development program

Benefits & Wellness

• Assist in the administration of the firm’s benefit programs including medical, dental, vision, life insurance, long term disability, 401(k), etc
• Assist in open enrollments, life event changes, and auditing of carrier invoices

Compliance

• Assist in preparation of compliance materials and reporting for EEOC, OSHA, FMLA, employment agreements, garnishments, unemployment claims, worker’s compensation, state audits, etc.
• Assist in maintaining policies and procedures through annual review of the firm’s Team Member Employment Manual and updates as necessary.
• Maintain and update firm’s labor and law postings
• Complete employment verifications upon request

Team Member Relations

• New Team Member Onboarding
• Present at new team member orientations
• Manage system hiring and onboarding paperwork compliance
• Assist team members with HR-related questions
• Conduct exit interviews and complete separation checklists
• Administer termination procedures; exiting communications, system updates, file maintenance etc.
• Assist application process for firm annual awards (community service, service awards, etc.)
• Order team member relations gifts (e.g. special baskets, service awards, retirement gifts, etc.)

Preferred Experience/Background/Skills

• Bachelor’s degree in Business, Human Resources, Organizational Development or equivalent
• One to three years of related experience preferred
• Superior client service skills, including the ability to meet challenging client requirements and deadlines, strong communication and interpersonal skills
• General knowledge of employment laws and practices
• Evident practice of a high level of confidentiality
• Strong writing skills, demonstrated or ability
• Attention to detail
• Proficiency in Microsoft Office programs (Word, Excel and Powerpoint required)
• Ability to effectively utilize technology and a commitment to learn in the technology environment
• Strict adherence to professional ethics

Working Conditions

• The typical office hours are 8:00 a.m. to 5:00 p.m. – Hybrid schedule with in office and remote days
• Ability to work extra hours as determined by the workload and client expectations
• Travel for this position is minimal
• Ability to sit for long periods of time
• Ability to speak English to communicate with clients, team members, vendors, etc…

One Firm

To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

EEO Employer W/M/Vet/Disabled