Payroll Analyst

Payroll Analyst

The Payroll Analyst for North America will spearhead payroll governance, ensuring robust and effective payroll practices and processes. This position requires the review of existing processes, reporting, and governance activities to strengthen current practices and create a framework that ensures payroll compliance with statutory and audit requirements. The analyst will support the processing of multiple payrolls via an outsourced, fully managed payroll provision for US and Canada-based employees, ensuring timely and accurate pay processing in compliance with government regulations and company policy.

Responsibilities

Build and maintain working relationships with HR, Finance, and Plant administrators to ensure payroll requirements are fully communicated, understood, and adhered to.

Prepare and maintain accurate records of payroll transactions and ensure data is transferred to third-party providers for processing within agreed timelines.

Check third-party providers' payroll output to ensure all data changes have been applied accurately.

Review and approve payroll disbursements and garnishments, in line with internal approval routes.

Analyze pre-payroll reports to identify variances, errors, and anomalies.

Routinely check payroll providers' output to ensure it complies with federal, state, and local payroll, wage, and hour laws.

Maintain and review payroll process guides to ensure all payroll-related procedures are accurately documented.

Facilitate continuous improvement by collaborating with key stakeholders (HR, finance, C&B) to ensure systems, processes, and procedures develop in line with company-driven changes.

Facilitate audits by providing records and documentation to auditors and answering follow-up questions.

Prepare reports and compile summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages for multiple stakeholders.

Assist the finance function to balance the payroll accounts by resolving queries related to general ledger reporting.

Respond to employee data requests within agreed SLA timelines.

Adhere to data protection laws at all times, keeping information confidential and sharing only where absolutely necessary.

Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

Essential Skills

3+ years of handling payroll through Workday

Multinational payroll experience

Strong team collaboration skills

Core HR experience

Bachelor's degree in HR, Accounting, Business, or a related field

Additional Skills & Qualifications

Union payroll experience

Accounting certificates

Experience processing payroll via third-party vendors

Skills in governance, auditing, processing, and reporting

Work Environment

The position offers a hybrid work model with restrictions, requiring local presence in Decatur or nearby areas. The Decatur office is situated at a manufacturing site, recently renovated inside, offering a relaxed and less corporate atmosphere with cubicles shared with the team and service coordinators. The Hoffman Estates office is corporate, beautifully designed, and mainly supports remote work, housing the HR team and admin managers. Working hours are from 9 am to 5 pm.

Pay and Benefits

The pay range for this position is $40.00 - $50.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Hoffman Estates,IL.

Application Deadline

This position is anticipated to close on Aug 25, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.