Administrative Assistant

Job Description

Job Description

Position Description : Office Assistant

Shapiro Real Estate Group

Job Description

We are a growing, fast-paced property management office seeking an Office Assistant to join our team in Cheshire, MA. The ideal candidate will be enthusiastic, dependable, self-motivated and highly organized. The applicant will support local managers and employees on daily tasks as needed, greet clients, professionally present available units, and properly secure lease agreements.

Responsibilities

\tMaintain accurate knowledge of inventory in areas such as rent pricing, lease expirations, knowledge of surrounding neighborhoods

\tPerform ongoing routine inspections of all vacant units throughout the turnover process to ensure the residence is ready in accordance with company standards

\tList and maintain available units into company software and other available marketing outlets

\tSchedule appointments to meet and sign all lease paperwork, accept rental payment and complete move-in orientation

\tProvide outstanding customer service including assessing and resolving customer problems and professionally handling telephone and walk-in inquiries

\tMaintain required tenant documentation in a neat and orderly manner as directed by management

\tControl delinquencies by phone and letters on a scheduled basis including sending out monthly statements

\tMake regular assessment of the condition of the property and resolves maintenance and cleaning issues

\tProvide general assistance of the office including but not limited to opening and closing the office on time each day, keeping and balancing petty cash, making daily bank deposits and preparing daily, weekly and monthly reports as required by management

\tThe responsibilities of this position are subject to change at any time due to the needs of the business.

Requirements and skills

\tSection 8 / MSHDA experience

\tMust have a dynamic and outgoing personality

\tSuperior verbal and written communication skills

\tExcellent attention to detail is a must

\tProficiency in Microsoft Office

\tReliable personal transportation

\tHighly organized with an aptitude for sales

\tDemonstrated ability to work with a wide variety of people

\tVariety of other tasks and projects assigned at any time.

$16.00 - $18.00 Hourly