TruVolt Brands - Accounts Payable Specialist

Accounts Payable Specialist

TruVolt Brands (a subsidiary of The FESCO Group) is looking for an Accounts Payable Specialist to join its dynamic and growing team of top professionals that manufacture and sell Walmart, Amazon 3P, DTC and B2B, state-of-the-art home, garden and landscaping equipment. Think green! Think electric and battery powered snow blowers, lawnmowers, pressure washers and chainsaws. TruVolt carries over 500 products, all the Snow Joe brands and recently acquired Jetson (which currently produces the number 1 selling e-bicycle in the US). Our people have powered TruVolt's mission : to disrupt historically gas-driven market sectors with top-quality, reliable, and easy-to-use innovations that are both affordable and eco-conscious, and to deliver these solutions to our customers with prime-like speed. Our team is passionate, driven, collaborative, intellectually curious, and excited about the opportunity to transform our respective industries. We strive to continuously learn, explore, experiment, and achieve results. We believe in empowering people to do their best work and provide a healthy atmosphere with ample opportunities for growth along with competitive pay, a family-like, collaborative culture and great benefits.

Job Summary : We are seeking an experienced Accounts Payable Specialist to join our dynamic finance team. The ideal candidate will have a strong background in accounts payable processes, including three-way matching, payment applications, and vendor reconciliations. This role requires meticulous attention to detail, exceptional organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities :

• Perform daily three-way matching of invoices to purchase orders and receiving documents, ensuring accuracy and compliance with company policies.
• Manage daily payment applications based on bank activity, ensuring timely and accurate processing of vendor payments.
• Ensure no open payments or missing invoices before the weekly disbursement meetings, addressing any discrepancies proactively.
• Enter ASP disbursement requests and provide necessary reference numbers daily.
• Maintain up-to-date accounts payable aging reports daily, identifying any overdue accounts for timely follow-up.
• Update wire confirmations as requested, ensuring all information is accurate and available for review.
• Prepare for and participate in weekly AP disbursement meetings, providing necessary insights and updates.
• Keep the ACH / Wire tracker updated and request vendor forms as needed.
• Post invoices and apply payments daily, ensuring timely processing and accurate record-keeping.
• Conduct daily reconciliations for merchandise vendors, verifying balances and resolving discrepancies.
• Monitor the AP mailbox daily, ensuring timely responses and processing of invoices and inquiries.
• Oversee the approval and entry of invoices, maintaining an organized system for tracking.
• Enter auto-debit invoices daily, ensuring accuracy and adherence to company policy.
• Post payments from bank activity as requested, ensuring accuracy in financial records.
• Respond to emails promptly, providing payment confirmations and necessary documentation to vendors.
• Maintain the AP team slack tracker, following up on highlighted items monthly, and providing a list of pending invoices for month-end accruals as requested.

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