Executive Assistant, CEO

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Executive Officer (CEO). The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities Include :

• Administrative Support : Provide high-level administrative support to the CEO, including managing active executive calendars, making and coordinating complex travel arrangements, planning and scheduling meetings with internal and external leaders and others, prioritizing conflicting needs. Prepare and organize materials for meetings, ensuring all necessary documentation is available.
• Communication Management : Serve as the primary point of contact for internal and external communications on behalf of the CEO. Draft, edit, and proofread correspondence, presentations, and reports as needed. Read and analyze incoming documents to determine their importance and plan their distribution.
• Project Coordination : Manage key projects and initiatives, tracking progress, deadlines, budget and deliverables. Work collaboratively with a high level of autonomy across teams to ensure timely completion of projects.
• Strategic Decision Support : Analyze complex data and prepare reports to assist the CEO in strategic decision-making. Make recommendations based on findings and act autonomously on routine issues that align with the CEO's objectives.
• Meeting Coordination : Plan, organize, and facilitate meetings inclusive of quarterly Board meeting. Ensure that the CEO is well-prepared for all agenda items.
• Confididentiality : Handle sensitive and confidential information with the utmost discretion. Ensure compliance with company policies and legal regulations regarding data privacy.
• Stakeholder Engagement : Liaise with key stakeholders across the organization to gather information and insights that inform financial and commercial strategy and initiatives. Facilitate communication between departments to ensure alignment with the vision.
• Process Improvement : Identify opportunities for improving operational efficiency and implement best practices to streamline processes and enhance productivity.
• Other : Support other C-Suite executives as needed.

Bachelor's degree in Business Administration, Finance, or a related field preferred. Minimum of 5 years of experience as an executive assistant or in a similar administrative role, preferably supporting senior executives. Strong understanding of business and experience in a publicly held corporate environment is a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously. Exceptional written and verbal communication skills. Strong interpersonal skills and the ability to work collaboratively with diverse teams. High degree of professionalism, integrity, and ability to maintain confidentiality.

Vontier partners with you and your family on your health and wellness journey. Visit VontierBenefits.com to view our benefits. We offer a premium suite of health and wellness programs for you and your family, including medical, dental, vision, disability and life insurance. With programs for family planning from Maven Clinic to managing diabetes like Livongo, coverage for women's health, support for adult and elder care, paid parental leave, a generous 401(k) plan with matching company contributions, and more. Vontier is here for all stages of life. We also offer paid time off up to 15 days, 13 paid holidays (including 3 floating holidays) per year and paid sick leave.

Vontier (NYSE : VNT) is a global industrial technology company uniting productivity, automation and multi-energy technologies to meet the needs of a rapidly evolving, more connected mobility ecosystem. Leveraging leading market positions, decades of domain expertise and unparalleled portfolio breadth, Vontier enables the way the world moves delivering smart, safe and sustainable solutions to our customers and the planet. Vontier has a culture of continuous improvement and innovation built upon the foundation of the Vontier Business System and embraced by colleagues worldwide. Additional information about Vontier is available on the Company's website at www.vontier.com.

At Vontier, we empower you to steer your career in the direction of success with a dynamic, innovative, and inclusive environment. Our commitment to personal growth, work-life balance, and collaboration fuels a culture where your contributions drive meaningful change. We provide the roadmap for continuous learning, allowing creativity to flourish and ideas to accelerate into impactful solutions that contribute to a sustainable future. Join our community of passionate people who work together to navigate challenges and seize opportunities. At Vontier, you are not on this journey alone-we are dedicated to equipping you with the tools and support needed to fuel your innovation, lead with impact, and thrive both personally and professionally.