Executive Assistant

ZRG CareersWalpole, MA, United States

2 days ago

Job type

Full-time

Job description

Executive Assistant - Hybrid, 4 days in office : Walpole, MA

Required Experience

Proven experience as an Executive Assistant or Senior Administrative Assistant supporting C-level leadership.
Strong project management, organizational, and logistical planning capabilities.
Demonstrated ability to manage multiple high-priority tasks under tight deadlines with strong attention to detail.
Advanced proficiency with technology, including Microsoft Office (Outlook, Excel, Word, PowerPoint) and standard office software / systems.
Bachelor’s degree required.
Basic familiarity with accounting concepts is a plus.

Skills & Competencies

Exceptional verbal, written, and interpersonal communication skills.

Strong judgment, discretion, and the ability to maintain strict confidentiality.

High degree of professionalism, reliability, and accountability.

Adaptable, proactive, resourceful, and capable of working both independently and as part of a team.

Excellent time-management skills with the ability to anticipate needs and solve problems before they arise.

Strong work ethic, loyalty, and a willingness to listen, learn, and grow within the organization.

Work Environment & Requirements

Position hybrid and is based onsite at our Walpole, MA headquarters at least four days per week (one day remote).

Standard schedule of ~40 hours per week, generally between 8 : 00 AM – 5 : 00 PM, with occasional after-hours or weekend support as needed.

Must have a valid driver’s license and proof of insurance for work-related errands and travel.

Essential Duties and Responsibilities :

Executive Support & Prioritization

Provide comprehensive support to the CEO and executive team, ensuring fast responsiveness, efficiency, and alignment with priorities.

Serve as the primary point of contact for CEO, maintaining absolute confidentiality.

Manage the CEO’s business communications, triaging importance and ensuring timely responses.

Prepare executives for meetings by providing agendas, background materials, and relevant pre-reads.

Provide strategic and logistical support for special projects and institutional initiatives designated by the CEO.

Calendar, Meetings & Travel

Manage personal and professional calendars for the CEO (and other executives as needed); schedule, confirm, and deconflict meetings.

Coordinate commercial and private travel arrangements for executives (and family when appropriate).

Organize logistics for meetings, events, offsites, restaurants, and activities.

Take meeting minutes and distribute them promptly.

Communication, Documentation & Reporting

Draft, edit, proofread, and format written communications including memos, emails, presentations, and reports.

Format information for internal and external communications.

Manage the flow of information into and out of the CEO’s office, ensuring accuracy and timeliness.

Prepare and reconcile monthly expense and credit card reports; procure and track receipts.

Produce and distribute recurring reports as needed.

Office & Workflow Management

Maintain an organized paper and digital filing system.

Track and manage office supply inventory and act as office manager when needed.

Coordinate workflow across teams and assist with project planning and meeting coordination.

Greet guests, answer phones, and provide reception support as appropriate.

Personal Support & Errands

Manage the CEO’s personal appointments and commitments alongside professional responsibilities.

Periodically handle personal errands, pick-ups, and deliveries to optimize executive time and performance.

Create a job alert for this search

Executive Assistant • Walpole, MA, United States

Related jobs

Promoted

Senior Executive Assistant

Apellis Pharmaceuticals, Inc.Waltham, MA, United States

Full-time

We are seeking a strategic, proactive, and highly skilled.Senior Executive Assistant (Sr.C-suite executives and senior leadership. This individual serves as a thought partner and operational extensi...Show moreLast updated: 16 days ago

Promoted

Executive Assistant

Monument StaffingWorcester, MA, US

Full-time

My client, a well-established company in the.Ideal candidate will be flexible, tech savvy, possess a high-level of business acumen,. Responsibilities will include working on business related project...Show moreLast updated: 30+ days ago

Promoted
New!

Executive Assistant, AMD

Philips North AmericaCambridge, MA, United States

Full-time

Reporting to the Head of Ambulatory Monitoring & Diagnostics (AM&D), this role will also support the Head of Business Portfolio and Global Marketing for AM&D, based in Cambridge, MA.Proactively and...Show moreLast updated: 20 hours ago

Promoted
New!

Executive Assistant - New England East

TD BankBoston, MA, United States

Full-time

Boston, Massachusetts, United States of America.TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining ...Show moreLast updated: 20 hours ago

Promoted

Executive Administrative Assistant

Piper MaddoxWestborough, MA, United States

Full-time

We are seeking a highly organized and proactive Executive Administrative Assistant to support our clients CEO and Leadership Team. The ideal candidate will possess excellent communication skills, a ...Show moreLast updated: 2 days ago

Promoted
New!

Executive Assistant - New England East

Massachusetts StaffingBoston, MA, US

Full-time

Work Location : Boston, Massachusetts, United States of America Hours : 40 Pay Details : 32.USD TD is committed to providing fair and equitable compensation opportunities to all colleagues.Growth oppo...Show moreLast updated: 7 hours ago

Promoted
New!

EXECUTIVE ASSISTANT

Manning Personnel Group IncWatertown, MA, United States

Full-time

Get AI-powered advice on this job and more exclusive features.A dynamic biotechnology company in Waltham is seeking an all-star Executive Assistant to join their team. They are seeking a professiona...Show moreLast updated: 20 hours ago

Promoted

Executive Assistant - Innovation

Danaher CorporationBoston, MA, United States

Full-time

At Danaher, our work saves lives.Fueled by our culture of continuous improvement, we turn ideas into impact - innovating at the speed of life. Our 63,000+ associates work across the globe at more th...Show moreLast updated: 5 days ago

Promoted

Executive Assistant to CEO

C-SUITE ASSISTANTSBoston, MA, United States

Full-time

Executive Assistant to CEO, Reinsurance Firm, Boston, Mass / Local Remote.The CEO of a well- financed reinsurance firm is looking for an exceptional Executive Assistant. This is a unique opportunity f...Show moreLast updated: 2 days ago

Promoted

Senior Executive Assistant

Manning Personnel Group, Inc.Waltham, MA, United States

Full-time

An emerging biotechnology company in Waltham is seeking a Senior Executive Assistant to support their CEO.The EA must have excellent written and verbal communication skills, as well as administrati...Show moreLast updated: 2 days ago

Promoted

Executive Assistant III

ZoomInfo Technologies LLCWaltham, MA, United States

Full-time

ZoomInfo is where careers accelerate.We move fast, think boldly, and empower you to do the best work of your life.You'll be surrounded by teammates who care deeply, challenge each other, and celebr...Show moreLast updated: 5 days ago

Promoted

Executive Assistant

Alera GroupNew Bedford, MA, US

Full-time

Alera Group is looking for a Executive Assistant.We are seeking highly motivated colleagues who bring experience and enthusiasm to our team joining us may be the perfect fit for you!.Alera Group w...Show moreLast updated: 1 day ago

Promoted
New!

Executive Assistant - Enterprise Platforms

Boston StaffingBoston, MA, United States

Full-time

Administrative Support Executive Role.This role will provide high level, proactive, complex administrative support to executive leadership. This exciting role will interact with the senior-most lead...Show moreLast updated: 16 hours ago

Promoted

Executive Assistant to Senior Partners

Incendia PartnersBoston, MA, United States

Full-time

Executive Assistant – Investment Firm.Salary $85k - $100K + Generous Bonus + Profit Sharing.We have partnered with a prestigious Boston-based Investment firm to identify an exceptional Executive As...Show moreLast updated: 2 days ago

Promoted

Executive Assistant - Enterprise Platforms

M&T BankBoston, MA, United States

Full-time

This role will provide high level, proactive, complex administrative support to executive leadership.This exciting role will interact with the senior-most leadership teams across the organization a...Show moreLast updated: 5 days ago

Promoted

Executive Assistant - New England East

TD Bank GroupBoston, MA, United States

Full-time

Promoted

Executive Assistant

Beacon HillQuincy, MA, United States

Full-time

Executive Assistant to $95K - Join a Mission Driven Team!.Our client, an innovative healthcare company, is seeking an Executive Assistant to provide high-level support for two C-level executives.Th...Show moreLast updated: 8 days ago

Promoted
New!

Executive Assistant

BSC Industries, Inc.Canton, MA, United States

Full-time

The Executive Assistant provides high-level administrative, analytical, and project support to multiple members of the executive leadership team. This role goes beyond traditional administrative dut...Show moreLast updated: 2 hours ago