Office Administrator

Job Description

Job Description

Description : Company Overview :

ARCXIS, headquartered in Houston, Texas, is the leading provider of inspection, design, engineering, energy efficiency, and quality assurance services for the U.S. residential construction industry. With a nationwide presence, ARCXIS serves builders across the continental United States, delivering innovative solutions that enhance efficiency, performance, and compliance in new home construction.

Our national team brings together years of expertise, offering a comprehensive suite of services that support builders in constructing high-quality, high-performance, energy-efficient homes. Through cutting-edge technology, industry knowledge, and a commitment to excellence, ARCXIS continues to set the standard for residential construction services.

To learn more, visit www.arcxis.com

Position Overview :

The Office Administrator position is a support role responsible for carrying out various day-to-day administrative support for the Energy Services department in our Eagan, MN office location. Primary duties after training will include assisting in preparing and submitting energy efficiency rebate applications for residential new construction projects for 15+ programs in multiple states. The position reports to the Regional Operations Support Manager.

Job Duties :

• Reviewing new construction projects to ensure they meet the program eligibility requirements for multiple different programs.
• Working in coordination with our scheduling department to collect items required for program participation from builders or field inspectors.
• Requesting required items from trades and municipalities.
• Tracking applications from start to finish to ensure client expectations are met.
• Ensuring all eligible projects are submitted to utility program implementers prior to established deadlines.
• Utilizing your Excel skills to prepare submission reports for both client and internal use.
• Possible cross-training to assist other departments with administrative tasks as needed.

Requirements :

High School Graduate. Associates degree in business or related field desired

Superior attention to detail. A candidate who enjoys organization and tracking many small details would be a good fit for this role.

Ability to effectively manage multiple priorities and responsibilities concurrently.

Strong oral, written and electronic communication skills.

Flexibility to switch between multiple tasks and processes.

Intermediate Microsoft Office Experience : Word, Excel, Outlook

Benefits :

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Vision insurance