Office Specialist, College President's Office

Job Title : Office Specialist, College President's Office

Location : Wolfson Campus

Regular / Temporary : Regular

Full / Part Time : Full-Time

Job ID : 1008852

Job Details Job Family Support Non-Exempt (SNE) Grade 12 Salary $22.95 - 27.45 Department Office of the College President Reports To Director / Vice Provost / Dean / Chair Closing Date December 06, 2025 FLSA Status Non-Exempt First Review Date October 14, 2025Position Overview

The Office Specialist provides advanced and complex administrative and clerical level support to a District Office or Campus Department. The position works as part of the office’s staff support team and provides assistance to the department and its leadership.

What you will be doing

• Oversees day-to-day administrative office operations
• Serves as the liaison with other District or Campus departments
• Prepares on-line payrolls, agreement for services, budget transfers, staffing reports and other disbursement or billing requests in accordance with budget and applicable requirements
• Provides support to managing the budget and reconciles financial statements
• Plans and schedules meetings and campus / college-wide events
• Provides assistance in setting up rooms, equipment and hospitality for visitors
• Handles highly sensitive and confidential material and monitors and maintains records
• Prepares correspondence and assists in compiling reports for internal and external distribution
• Handles external and internal inquiries from public, faculty, students, and staff and follows-up with appropriate action
• Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
• Provides assistance in guiding and training part-time department staff; provides feedback as needed
• Answers telephone, screens callers, relays messages and greets visitors
• Performs other duties as assigned

What you need to succeed

Knowledge and understanding of College organization, goals and objectives, and policies and procedures

Proven experience in student Services (e.g., recruitment, advisement) or academic affairs (e.g., teaching, curriculum development)

Knowledge of current developments / trends in educational reform

Possess excellent organizational and communications skills (both oral and written)

Proficiency in Microsoft Office applications and solid computational skills

Ability to work collaboratively and effectively with constituents, departments, community based organizations in a diverse community

Ability to write reports, business correspondence, and procedure manuals

Ability to effectively present information and respond to questions from senior management, groups of mangers, clients, customers, and the general public

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents

Ability to work a flexible schedule to include evening and weekend assignments

Preferences

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job vacancy. In addition, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements outlined in this job vacancy and are encouraged to apply for the positions being filled.

Additional Requirements

The final candidate is to successfully complete a background screening and reference check process.