Administrative Coordinator

Administrative Coordinator

Westbury, NY

Full Time

Administrative

Mid Level

We are seeking ahighly organized and detail-oriented Administrative Coordinatorto provide essential support to our client. This role involves coordinating professional development programs,managing vendor and contract processes,and handling a variety of administrative tasks—includingscheduling meetings, maintaining communication with staff and external vendors, and ensuring accurate data entryacross multiple platforms. The ideal candidate will bring strong administrative skills, a proactive mindset, and the ability to effectively support the initiatives in a fast-paced environment. This is anon-site position in Westbury, NY, with work hours from Monday to Friday, 8 : 30 AM – 4 : 30 PM. Benefits include : medical, dental, and vision insurance; 401(k) with company contribution; paid time off (PTO); and holidays. Key Responsibilities : Program Coordination

Coordinate logistics for professional development.

Manage workshop registration, attendance tracking, and follow-up communications.

Serve as a liaison between internal staff and external stakeholders to ensure successful program delivery.

Contract & Vendor Management

Oversee the full lifecycle of vendor and consultant contracts, including planning, negotiation, drafting, routing for approval, and final execution.

Track contract progress and maintain accurate records to ensure timely renewals and compliance.

Administrative & Operational Support

Provide comprehensive administrative support including document preparation, file management, and internal communications.

Answer and route incoming calls, offering professional and courteous customer service.

System & Data Management

Utilize platforms such as Frontline Education, PeopleSoft, and QuickBase to manage program data, process purchase orders, and track invoices.

Ensure accurate and timely data entry and reporting across systems.

Qualifications : Education

High school diploma or equivalent required; Associate’s degree preferred.

Experience

Minimum of 2 years of administrative support experience, preferably in an educational or curriculum-related environment.

Skills

Strong organizational and time management abilities.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite and experience with data entry.

Tech-savvy, with experience using administrative platforms and software.

Ability to handle confidential information with discretion.

Problem-solving skills and the ability to manage multiple tasks simultaneously.

Adaptability and flexibility in handling shifting priorities.

Professional and courteous demeanor, with strong customer service skills.

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Employment decisions at Future Tech Enterprise, Inc. will be based on merit, qualifications, and abilities. Future Tech Enterprise, Inc. does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.