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Third Party Coordinator II/Utilities Coordinator - Los Angeles CA
Third Party Coordinator II/Utilities Coordinator - Los Angeles CAPMCS Group, Inc. • New York, NY, US
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Third Party Coordinator II / Utilities Coordinator - Los Angeles CA

Third Party Coordinator II / Utilities Coordinator - Los Angeles CA

PMCS Group, Inc. • New York, NY, US
20 days ago
Job type
  • Full-time
  • Temporary
Job description

Third Party Coordinator II / Utilities Coordinator - Los Angeles CA

Third Party Coordinator II / Utilities Coordinator - Los Angeles CA

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  • Seeking a leader with strong management and communication skills to coordinate design and construction activities and interact with third-party agencies that hold Authority Having Jurisdiction (AHJs) over LAWA, assisting the Third-Party Lead in facilitating their efforts.
  • Assist the Third-Party Lead in coordinating with city, county, state agencies, and utilities.
  • Represent the City when interacting with private engineers, contractors, governmental agencies, and the public. Manage activities between developers / contractors and third parties.
  • Assist the Third-Party Lead in developing reporting mechanisms to track third-party progress.
  • Provide progress updates on efforts in coordinating third-party activities.
  • Attend and participate in third-party progress meetings at various locations – virtually, at Project Management Offices, in the field, or at the third-party offices (several are in downtown Los Angeles).
  • Prepare meeting agendas, minutes, and action items. Track action items to completion as they relate to third parties.
  • Act as a utility coordinator between utility companies, contractors, and the LAWA. Attend utility design, engineering, and construction coordination meetings, as needed, and provide insight regarding stakeholder requirements and ensure compliance.
  • Act as a liaison between squads, sections, divisions, and departments. Support and advise project teams, particularly regarding coordinating logistics and interfaces with third parties.
  • Support Third Party Lead and Logistics and Interface Managers in other efforts, as required.
  • Prepare and review technical reports and written correspondence. Review general project requirements, design criteria, and contract requirements.
  • Ensure that monthly reports describing activities associated with Third Party Coordination are prepared and forwarded to the project management team.
  • Develop presentations describing third-party updates, including key accomplishments, ongoing coordination activities, and issues for project management teams.
  • Participate in negotiations with regulatory agencies and in public meetings in support of LAWA
  • Contribute to advancing LAWA's goals through commitment to productive collaboration with all stakeholders.
  • Safety principles and practices

THIRD PARTY COORDINATOR II

Key Identifiers for the Position

  • Seeking a leader with strong management and communication skills to coordinate design and construction activities and interact with third-party agencies that hold Authority Having Jurisdiction (AHJs) over LAWA, assisting the Third-Party Lead in facilitating their efforts.

    • Essential Job Duties

  • Assist the Third-Party Lead in coordinating with city, county, state agencies, and utilities.
  • Represent the City when interacting with private engineers, contractors, governmental agencies, and the public. Manage activities between developers / contractors and third parties.
  • Assist the Third-Party Lead in developing reporting mechanisms to track third-party progress.
  • Provide progress updates on efforts in coordinating third-party activities.
  • Attend and participate in third-party progress meetings at various locations – virtually, at Project Management Offices, in the field, or at the third-party offices (several are in downtown Los Angeles).
  • Prepare meeting agendas, minutes, and action items. Track action items to completion as they relate to third parties.
  • Act as a utility coordinator between utility companies, contractors, and the LAWA. Attend utility design, engineering, and construction coordination meetings, as needed, and provide insight regarding stakeholder requirements and ensure compliance.
  • Act as a liaison between squads, sections, divisions, and departments. Support and advise project teams, particularly regarding coordinating logistics and interfaces with third parties.
  • Support Third Party Lead and Logistics and Interface Managers in other efforts, as required.
  • Prepare and review technical reports and written correspondence. Review general project requirements, design criteria, and contract requirements.
  • Ensure that monthly reports describing activities associated with Third Party Coordination are prepared and forwarded to the project management team.
  • Develop presentations describing third-party updates, including key accomplishments, ongoing coordination activities, and issues for project management teams.
  • Participate in negotiations with regulatory agencies and in public meetings in support of LAWA
  • Contribute to advancing LAWA's goals through commitment to productive collaboration with all stakeholders.
  • Safety principles and practices

    • Hardware / Software Knowledge

  • Proficiency with Microsoft systems, including Outlook, Excel, Word, PowerPoint, OneNote, Teams, SharePoint, Prolog or other similar PMIS, Adobe Acrobat or Bluebeam Revu,
  • Familiarity with Primavera P6 or other Scheduling Software.
  • Familiarity with MicroStation and / or Autodesk systems, including AutoCAD, Revit, Civil 3D, and BIM 360.

    • Professional Experience Level / Other Qualifications

  • 10 years or more experience with third party coordination in Los Angeles.
  • Local experience with agencies such as the City and County of Los Angeles, CPUC, Caltrans, Metro, or City of Inglewood.
  • Familiarity with industry practices, codes, and regulations.
  • Thorough understanding of airport-specific enterprise-wide challenges and inherent communications needs.
  • Excellent written and verbal communication, organizational, and interpersonal skills are required.
  • Be familiar with the Department of Public Works and LADBS permitting processes.

    • Education / Training

  • Bachelor's degree in Engineering, Project Management, Business , or other related technical field.
  • A Master's degree is preferred.

    • Element-Specific Requirements / Notes

  • May assume other duties as required / needed
  • May be required to work various shifts as needed
  • May be required to travel to the field and PMOs
  • This position offers a hybrid / telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday.

    • Registration / Certification

  • Optional Certifications may include AAAE, LEED, PMP, PE, AICP, PMI-SP etc. or any other relevant Professional Licensure or Certifications.
  • Registration as a Professional Engineer with the California State Board of Registration for Professional Engineers is preferred.

    • Seniority level

    Seniority level

    Mid-Senior level

    Employment type

    Employment type

    Full-time

    Job function

    Job function

    Other

    Industries

    IT Services and IT Consulting

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