Billing Specialist

Position : Billing Specialist

Reports To : Accounting Manager

Department : Accounting

Location : Portland, Oregon (Hybrid)

Employment Type : Full-Time / Non-Exempt

Company Overview

Linguava Interpreters, Inc. is a premier language services provider dedicated to ensuring language access in healthcare and beyond. Our mission is to be the go-to company that employees take pride in, linguists are excited to be partnered with, and the healthcare community trusts as the premier choice for exceptional language services. Founded in 2010 and headquartered in Portland, Oregon, Linguava has grown into a $35 million company with a team of 75+ full-time staff and a network of skilled linguists. We are passionate about helping patients find their seat at the table to fully participate in their healthcare, regardless of what language they speak or sign.

Position Summary

The Billing Specialist is responsible for delivering accurate, compliant, and timely client billing that directly supports Linguava's financial integrity and service excellence. This role ensures invoices reflect correct contract terms, pricing, and service details while adhering to HIPAA requirements and internal billing controls. Success in this position is measured by accuracy of billed revenue, reduction of billing discrepancies, timeliness of billing cycles, and the ability to interpret and apply complex contract language. The Billing Specialist strengthens revenue operations by improving billing workflows, preventing errors before they reach the client, and supporting informed financial decision-making across departments.

Essential Duties & Responsibilities

Ensure Revenue Accuracy & Integrity

• Deliver accurate, contract-compliant invoices by validating customer details, service data, rate tables, and contractual terms before submission.
• Maintain a consistently low error rate by identifying discrepancies early in the billing process and preventing downstream corrections.
• Prepare monthly revenue accruals aligned with accounting policies, ensuring revenue is recognized correctly and consistently.

Minimize Billing Discrepancies & Improve Cycle Efficiency

Strengthen Billing Processes & Operational Performance

Support Internal Teams & Client Communication

Qualifications

Education, Certifications, & Licenses

Professional Experience

Advanced proficiency in Microsoft Excel

Physical, Cognitive, and Sensory Demands

Work Schedule & Availability

This is a full-time position based on a standard business schedule of Monday through Friday, 8 : 00 AM to 5 : 00 PM Pacific Time. Occasional flexibility in start and end times may be needed to accommodate business needs. Primary work is performed on-site at the Portland office, with the option to work from home in accordance with company hybrid-work policies. Ability to travel (

Notices

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Applicants must be legally authorized to work in the United States and able to meet federal employment verification requirements. Linguava does not sponsor employment visas.

Offers are contingent on job-related background checks conducted in accordance with applicable federal, state, and local law (and only at the appropriate stage of the hiring process).

All job requirements are subject to reasonable accommodation and may be updated to meet legitimate business needs in compliance with applicable law.

Linguava provides equal employment opportunities to all employees and applicants. We consider all qualified applicants without regard to race, color, religion / creed, sex (including pregnancy, childbirth, and related conditions), sexual orientation, gender identity or expression, national origin / ancestry, age, disability, genetic information, marital status, veteran or military status, citizenship or immigration status, or any other status protected by applicable law. We are committed to creating an inclusive environment for all employees.

We consider qualified applicants with criminal histories consistent with applicable laws. Compensation decisions comply with applicable federal, state, and local equal pay and pay transparency laws.

Employment with Linguava Interpreters, Inc. is at-will and may be terminated by either the company or the employee at any time, with or without cause or notice, subject to applicable law.

Applicant Privacy Notice

Linguava Interpreters, Inc. ("Linguava") is committed to protecting the privacy of applicants. This notice explains what personal information we collect during the hiring process, how we use it, how we disclose it, and the privacy rights available to applicants residing in California, Colorado, Connecticut, Utah, and Virginia.

Information We Collect

We may collect :

Sources of Information

How We Use Information

Disclosures of Information

We may disclose personal information to :

We do not "sell" or "share" applicant personal information, and we do not use it for targeted advertising as those terms are defined by applicable state laws.

Retention

We retain applicant information only as long as necessary for the purposes described above and to comply with legal, regulatory, and record-retention requirements.

Your Privacy Rights

Last Updated : August, 2025

Depending on your state of residence, you may have the right to :

How to Exercise Your Rights

Submit a request by :

We will verify your identity before processing a request. You may designate an authorized agent (California) by providing a signed authorization and we may still require verification.

Appeals (CO / CT / VA)

If we decline to take action on your request, you may appeal by emailing privacy@linguava.com with the subject line "Privacy Appeal." We will respond within the time required by applicable law and explain our decision.

Non-Discrimination

We will not discriminate or retaliate against you for exercising your privacy rights.

Children's Information

Our applicant process is intended for adults. We do not knowingly collect personal information from children in connection with applications.

Changes to This Notice

We may update this notice from time to time. The "Last Updated" date reflects the most recent revision.

Contact Us

Questions about this notice or our handling of applicant information :

privacy@linguava.com 1-800-716-1777 12106 NE Marx St, Portland, OR 97220