Payroll Administrator

Job Description

Are you passionate about ensuring payroll accuracy and compliance in a fast-paced construction environment? Do you thrive on managing complex payrolls for both union and non-union employees while keeping up with industry regulations?

As a Payroll Administrator , you will have the opportunity to support weekly payroll processing for both union and non-union employees within a multi-region HVAC company. The Payroll Administrator will play a crucial role in supporting timecards, union reporting, workshare coordination, and other payroll tasks to help ensure timely and accurate employee pay while maintaining compliance with federal, state, local and union regulations.

This is a 1 year temporary position with the potential to transition to a full-time role.

What You Will Do

• Process in-house payroll weekly for union and non-union employees, ensuring timely and accurate payments in compliance with regulatory and company requirements.
• Audit weekly timecards across multiple platforms, verifying hours and resolving discrepancies to ensure correct payroll processing.
• Maintain and process payroll deductions, benefits, garnishments, and commission payments for eligible employees.
• Review and process employee reimbursements, obtaining approvals and properly allocating them to the appropriate jobs.
• Process and distribute live checks for employees not enrolled in direct deposit.
• Provide backup regional payroll support during peer absences or emergencies to ensure uninterrupted payroll operations.
• Ensure compliance with collective bargaining agreements, including managing union dues, benefit contributions, and dispatch requirements.
• Support union reporting processes for active unions, ensuring all reports are accurate and submitted by deadlines.
• Prepare and submit payroll-related reports to internal departments and external agencies such as OCIP, DIR, and CPR.
• Assist with department audits and special reporting needs as business requires.
• Maintain accurate employee records in the HRIS system, including dispatches, personal information, pay rates, and fringe benefits.
• Complete new hire setup, ensuring accurate entry into the payroll system with correct rates, deductions, benefits, and fringe packages.
• Coordinate with local unions to request or update employee dispatches as needed.
• Facilitate workshare enrollment for eligible employees and submit required EDD documentation by deadlines.
• Collaborate with HR, leadership, and employees to resolve payroll issues, answer inquiries, and clarify payroll policies.
• Attend training sessions to stay updated on labor laws, regulations, reporting, and industry standards specific to the Mechanical Industry and affiliated union regulations.
• Maintain confidentiality and safeguard SVM’s employee information and other sensitive data with the utmost discretion and professionalism.
• Assist with additional payroll tasks, projects, and initiatives as needed to support team and company goals.

Education, Skills & Experience

Compensation & Company Benefits Include

This is a full-time, exempt position. The compensation for this role is $75,000 - $100,000 annually and is based on experience and skillset. The work schedule for this role is Monday – Friday from 7 : 00am – 4 : 00pm. This role may be required work outside of regular hours to support payroll processing or urgent needs.

Health : Medical / Dental / Vision / Life & Disability Insurance / FSA

Well-Being : Robust Maternity & Paternity Leave / EAP / Paid Holidays / PTO / Sick Leave / Interactive Breakroom

Financial Wellness 401k w / Employer Contribution / Employee Referral Bonus / “Positive Pulse”

Community Investment : Volunteer Opportunities / Team Building Activities / Employee Activities

Physical Requirements

As a Payroll Administrator the Mechanical Contracting Industry, there are certain physical requirements you should be aware of. These requirements ensure that you are capable of performing the necessary tasks safely and effectively. Reasonable accommodations may be provided to qualified applicants who may not be able to fulfil certain aspects of the role. The key physical requirements for this role are outlined below :

Who We Are

At SVM, we are more than just a leading mechanical contractor specializing in design-build commercial HVAC, plumbing, piping, service / maintenance, and 24-hour emergency services. We’re a team dedicated to supporting the Bay Area, Sacramento, and Nevada regions with trusted expertise and an unwavering commitment to delivering exceptional experiences at every level.

Our success is built on a collaborative culture that values teamwork, innovation, and doing the right thing. We take pride in fostering an inclusive and welcoming environment where every team member feels supported, valued, and empowered to grow. At SVM, we believe our people are our greatest asset, and we prioritize their development, well-being, and success.

Our state-of-the-art fabrication facility reflects our dedication to quality and efficiency. By leveraging cutting-edge 3D design and manufacturing technology, we detail and fabricate ductwork, piping, and pre-skidded equipment to execute projects with precision and excellence.

At SVM, we don’t just focus on work—we focus on balance. We encourage a life-work approach that allows our team to thrive both personally and professionally. We are committed to helping our team members grow, stay curious, and work collaboratively to tackle any challenge. With the support of peers, managers, and executive leadership, our team is equipped to succeed and build meaningful careers.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of all responsibilities, duties and skills required.