Account Clerk II - Development Svcs

Description

Union : SEIU

FLSA : Non-exempt

Pay Grade : 4

Hours : 37.5 per week

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

To perform a variety of accounting clerical duties involving financial record keeping and / or transactions including accounts payable and receivable; and to provide a variety of accounting support to Department staff.

DISTINGUISHING CHARACTERISTICS

This is the full journey level class within the Account Clerk series. Employees within this class are distinguished from the Account Clerk I by the performance of the full range of duties as assigned including payroll, accounts payable and receivable, and budgets. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, are fully aware of the operating procedures and policies of the work unit.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the DCS Department Director and Assistant Director.

EXAMPLES OF DUTIES - Essential and other important duties and responsibilities may include, but are not limited to, the following :

Essential duties and responsibilities

• 1. Process accounts payable vouchers to make payments to vendors, suppliers, contractors, and others providing services to the Village.
• Post data to various ledgers, registers journals and logs according to established accounting techniques and procedures.
• Check and tabulate statistical and financial data.
• Perform customer service duties by explaining charges and collecting payments.
• Sort, audit, match and distribute invoices from vendors and service providers for a variety of fees ensuring approval for payment; prepare late notices and payments for mailing.
• Perform various payroll related function, as assigned by management.
• Reconcile monthly statements from vendors; confer with vendors regarding purchase orders, invoices and payments.
• Input and retrieve from the Village's financial system a variety of financial and statistical information using a computer terminal.
• Monitor and balance various accounts; verify availability of funds and classifications of expenditures; research and analyze transaction
• Prepare comprehensive financial studies, reports and statements as directed.
• Prepare bank reconciliations and assists in reconciling disbursement or payroll accounts and prepares related journal entries for specific Village Bank accounts.
• Assist management staff preparing the annual budget by providing information; prepare monthly reports from budget information, expense reports and other sources of financial information.

Other important responsibilities and duties :

QUALIFICATIONS

Knowledge of :

to the Village's financial system.

Ability to :

Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following :

Maintain effective audio-visual discrimination and perception needed for :

WORKING CONDITIONS

Work in an office environment; sustained posture in a seated position for prolonged periods of time.

Diversity Equity & Inclusion Statement

The Village of Oak Park commits itself to diversity, equity and inclusion by recognizing that creating a mutually respectful, multicultural and equitable environment does not happen on its own, it must be intentional. This includes providing equal opportunities for everyone regardless of race, ethnicity, gender identity, sexual orientation, religion, ability, military or veteran status or any other characteristics.

Requirements

Experience and Training Guidelines

Experience : Qualified applicants must have at least two years of general accounting experience similar in type and level with the work described above under "Essential Duties and Responsibilities." Experience working with a web-based financial information system such a PeopleSoft and knowledge of MS Access is desirable.AND

Training : Qualified applicants must possess an Associate's Degree in accounting or a related field from an accredited college, Business College or other accredited post-secondary educational institution. Sixty (60) semester credit hours of successfully-completed, college-level, accounting-related coursework is required in lieu of the Associate's degree.

WORKING CONDITIONS

Work in an office environment; sustained posture in a seated position for prolonged periods of time.

COVID-19 VACCINATION REQUIREMENTS

As a condition of employment, all Village employees must be fully vaccinated against COVID-19 and must submit proof of vaccination or a completed exemption form. Those employees who are not fully vaccinated shall be required to participate in the Village's COVID-19 testing program and wear a mask at all times in the workplace except when actively eating or drinking.