Administrative Services Officer I

Job Summary

In a staff capacity within line departments, the Administrative Services Officer I performs a wide range of administrative support duties involving budgets, policies, procedures, organization, planning, contracts, facilities, systems, equipment, supplies, personnel, and special projects. Specific responsibilities vary depending on assignment, and positions may emphasize analytical, budgetary, or fiscal duties. While incumbents typically do not perform line functions of the department, they are expected to gain knowledge of departmental operations to effectively provide administrative support. The role may also include providing supervision or work direction to clerical or technical staff.

Examples of Knowledge and Abilities

Knowledge of :

Principles of public administration, organization, and management.

Budget preparation, analysis, and control.

Accounting and statistical methods.

Personnel administration and supervision.

Analytical methods for evaluating administrative and management practices.

Legislative processes at the county, state, and federal levels.

Practical applications of computer systems and equipment.

Inventory control and space management.

Contract negotiation, preparation, and monitoring.

Basic word processing and office procedures.

English grammar, punctuation, spelling, and usage.

Ability to :

Perform budget analysis, preparation, and monitoring.

Research, analyze, and recommend improvements to administrative or procedural operations.

Prepare clear, logical, and concise reports and correspondence.

Present findings and recommendations effectively.

Establish and maintain cooperative working relationships.

Acquire subject matter expertise related to departmental functions, laws, and procedures.

Operate computer equipment and related applications.

Prioritize and organize work efficiently.

Analyze financial and statistical data accurately.

Supervise and provide direction to clerical and technical staff.

Train others in administrative procedures and best practices.

Represent the department effectively to other agencies and public bodies.

Employment Qualifications

Minimum Qualifications

Either :

One year of full-time experience in a supervisory position involving personnel selection, counseling, discipline, budgeting, and policy / procedure development in Sacramento County service.

Or :

2. A bachelors degree (or higher) from an accredited college or university in a field related to administration, management, or finance.

Or :

3. One year of full-time experience in Sacramento County service in one of the following classifications :

Accountant

Auditor / Auditor-Appraiser

Executive Secretary or Secretary to an elected official

Legal Executive Secretary or Legal Research Assistant

Personnel Technician (formerly Personnel Assistant)

Public Information Officer (formerly Communication and Media Officer I or Public Information Specialist)

Workers Compensation Assistant

Or :

4. Two years of full-time experience in Sacramento County service performing lead, budgetary, administrative, or personnel duties at a level equivalent to :

Senior Account Clerk (formerly Account Clerk III)

Senior Court Process Clerk

Senior Election Assistant

Senior Office Assistant / Senior Office Specialist

Senior Student Intern

Or :

5. One year of full-time paid experience equivalent to an Administrative Services Officer I in Sacramento County, or as a Staff Services Analyst with the State of California or similar government agency, involving budget development, policy and procedure management, and / or personnel administration.