Central Grant Accountant

SJD Title : Post-Award Sponsored Programs, Grants & Contracts Accountant I (Inst), SC050 Working Title : Central Grant Accountant Department : Business & Financial Services Reports to : Director of Business & Financial Services / Controller Full-Time : 100%, Academic Staff, Ongoing 12-month appointment, 1 Vacancy Job Summary : Performs complex accounting duties. Prepares and submits financial reports and invoices, monitors accounts receivable, processes payments and delivers training to others. Collaborates with campus representatives to monitor, analyze, and reconcile financial data for sponsored programs. Interacts directly with project sponsors related to financial reporting, invoicing, payments, and auditing on behalf of the university to ensure compliance. UW Standard Job Responsibilities : Analyzes, interprets, and processes complex extramural award actions to ensure financial requirements per federal, state, university, and sponsor regulations are followed on behalf of the institution. Audits and approves financial transactions such as sub-award invoices, PI transfers, refunds, payments, cost transfers and fiscal closeout of awards and projects. Answers questions and advises campus stakeholders of correct processes and procedures for award management. Prepares and analyzes financial reports and invoices, data and records, identifies discrepancies, investigates, and recommends solutions as needed for accuracy on sponsored grants and contracts. Works within the enterprise resource planning (ERP) system to establish awards, review expenditures, issue invoices, manage accounts receivable, and process post award modifications. Additional duties specific to the position : This position works within Business & Financial Services but also works closing with the Institutional Research & Sponsored Programs Office (IRSP) to ensure fiscal oversight over all Sponsored Programs, Grants, and related contracts. As the Central Grant, this position serves the entire campus, working to build relationships with departments across campus to ensure proper fiscal management of our sponsored programs and related contracts. Grant Management Establishes working relationships with principal investigators (PIs), research centers, and departments to assist with award management functionalities. Including but not limited to budget, payroll, purchasing, and travel. Set up appropriate award management tasks, billing schedule, and closeout procedures. Works in correlation with Sponsored Programs Office to ensure compliance. Provides recommendations and interprets Federal, State, System Administration, and University Policies and guidance for applicability. As needed, assists in the processing of award modifications and requests. Maintains award management documentation. Processes award closeout process. Monitors time and effort along with ensuring timely certifications are processed. Serves as the primary financial contact on awards and inter-institutional agreements. Works with Sponsored Programs Office to establish and monitor sub-awards. Grant Accounting Confirms establishment of Awards and associated accounts. Ensures budget management, providing updates on status and compliance on allowability of transactions. Verifies that spending aligns with the sponsored programs terms and timeline. Monitors sponsored programs from other institutions on transfer grants (TGR) and those specific to UW-Superior, internal grants (IGR). Reconciles budget and transactions. Documents and tracks, cost share and matching transactions. Processes related allocations, journal entries, and cost transfers in accordance with policies and guidance. Processes federal drawdown, award invoicing, and submits applicable financial award reporting. Provides ad hoc financial reporting to administration and staff. Assist with period end close, quarterly, and fiscal year end reporting. Monitors, reconciles, and processes sub-award invoices for payment. Other Duties : Complete required trainings and professional development as assigned. Other duties as assigned. Knowledge, Skills and Abilities : Generally Accepted Accounting Principles (GAAP) Skilled with Microsoft Office Suite (Excel, Word, Outlook, etc.), with basic to intermediate skill levels expected. Ability to learn new technologies and adapt to evolving systems. Ability to work collaboratively in a team environment. Strong interpersonal skills and exceptional customer service. Strong problem-solving skills and ability to adjust to changing priorities. Required Qualifications : Must meet one of the following : Bachelor's degree in accounting, finance, business, or a related field Associate’s degree in accounting, finance, business, or a related field plus two years relevant experience High School Diploma with six years of relevant experience Note : Applicants who are currently pursuing a bachelor’s degree in a qualifying field are eligible to apply, provided the degree will be completed within six months of their hire date. This position is currently ineligible for H1-B sponsorship. A qualification for this position includes independent eligibility to work within the United States upon hire date. Desirable Qualifications : Experience with Workday. Work experience in accounting, research administration, grant management, or project management. Experience interpreting or working within detailed regulations, policy, or guidance. Compensation & Benefits : Salary range for this position is : $50,000 - $58,000 annually. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health / dental / vision / life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Starting Date : As soon as possible. Application Process : Review of all complete applications will commence at 8 : 00am on October 27, 2025, and will continue until the position is filled. Employment Type : Full Time Salary : $50,000 - $58,000 Annual Bonus / Commission : No