Administrative Specialist II - Conservation Lands & Resources

Administrative Specialist Ii

The Administrative Specialist II provides professional administrative support to the Conservation Lands & Resources Department. This role involves collaborating with staff to ensure the efficient implementation of programs and projects and assists the Director and Executive Leadership Team in maintaining efficient workflows and effective communication. The successful candidate will process payments and invoices, manage record retention needs, coordinate correspondence, including emails, memos, and letters, respond to public inquiries, maintain tracking tools and processes, guide staff and managers through procedures, schedule meetings and prepare minutes, and perform other duties as assigned. Additionally, the position may require independently completing or coordinating special projects.

Essential Functions :

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County;
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;
• Ensures work unit policies, procedures and activities comply with applicable federal / state statutes and regulations and county policy;
• Oversees internal services such as accounting, payroll, personnel, management information services and / or purchasing;
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;
• Develops, maintains and manages databases using automated information systems and compiles / reviews / monitors information for reporting purposes.

Minimum Qualifications :

Preferred Qualifications :

Minimum three (3)