Administrative Assistant- Recreation, Arts, and Community Services

Facilities Program Administrative Assistant

Perform a wide range of administrative and office support activities for the facilities program area within the Recreation, Arts, and Community Services Department. The incumbent should be organized, detail-oriented, accurate, and adept with various computer software. Perform routine correspondence, field public inquiries, maintain departmental files consistent with the Town's records retention policy, schedule appointments and tours, and assist with data entry.

Receives direction from assigned management personnel. May exercise technical supervision over other part-time / temporary positions.

Essential duties may include, but are not limited to the following :

• Perform general clerical duties related to the facilities program area
• Assist with simple analysis as needed such as entering data and creating charts in Excel spreadsheets or entering data in the enterprise-wide financial software
• Order and maintain facility supply inventories and ensure office equipment in working order
• Determine and manage priorities for multiple tasks to meet assigned deadlines
• Manage multiple facilities schedules and schedule the staff for programs and events
• Input facility applications and collect payment for outstanding balances
• Open, sort, and distribute incoming correspondence or mail
• Schedule and coordinate facility tours as required
• Work cooperatively with other departments, outside agencies, and the public
• Understand the organization and operations of assigned department and Town as necessary to carry out responsibilities
• Understand and apply operating rules and procedures of department and Town
• Performs duties within OSHA standards
• Other duties as assigned

Knowledge of :

Ability to :

Experience : Two years (2) of experience performing facility-related duties preferred.

Education : The equivalent of the successful completion of twelfth grade; college degree preferred.

This classification has been designated as Non-Exempt under the Fair Labor Standards Act (FLSA). Employees in this classification are entitled to overtime compensation for hours worked in excess of (37.5) hours per week or in accordance with applicable state and local wage and hour laws.

Employment with the Town of Danville is at-will and may be terminated at any time by the employee or the Town, with or without cause and with or without notice, subject to applicable provisions of the Town's personnel policies, and applicable law. This job description is not intended to be an employment agreement or contract.

Qualified individuals with disabilities who need a reasonable accommodation during the application, testing, or selection process, or to perform the essential functions of the job, should contact the Town of Danville Human Resources Division. The Town is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) and applicable state laws.