Right Of Way Records & Funds Supervisor
Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. Our mission is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. Our vision is to serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.
The work you will do :
- Supervise staff in project close-out activities in accordance with state and federal procedures, electronic recordkeeping systems, and the project destruction program.
- Supervise and direct subordinates in the preparation and auditing of various highly technical invoices relating to all phases of acquisition through the eminent domain process.
The difference you will make : Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC : Trust, Relationships, Respect, Empowerment, and Communication.
How you will grow : FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses.
Where you will work : District Four - Transportation Development 3400 West Commercial Blvd Fort Lauderdale, FL 33309
Annual salary range : $47,647.16 - $61,661.03
Your specific responsibilities :
Supervise staff in project close-out activities in accordance with state and federal procedures, electronic recordkeeping systems, and the project destruction program.Ensure the technical integrity of Records Management, document and parcel information are updated in the Right of Way Management System (RWMS).Supervise and direct subordinates in the preparation and auditing of various highly technical invoices relating to all phases of acquisition through the eminent domain process.Provide required accounting and auditing skills in order to review and approve prepared Right of Way Invoice Transmittals (RIT), Contract Invoice Transmittals (CIT) and Deposit Invoice Transmittals (DIT).Maintain detailed accounting of processed invoices in order to monitor payment information and fiscal year activities for Funds Management.Utilize and maintain the Right of Way Management System (RWMS) as it relates to these activities.Provide back-up assistance to Funds Management staff as required.Supervise and direct subordinates in the daily activities, use, and maintenance, of a large bulk storage area set aside for the Right of Way archives.Provide back-up assistance to Records Management staff as required.Performs employee evaluation and recommends employment actions.Supervise and direct subordinates in funds management, including Warrant Control Officer and Warrant Custodian's activities, procurement of goods and services and initiate and modify work program change request.Coordinates the electronic recordkeeping systems utilized to preserve permanent Right of Way documents.Maintain an inventory of all data stored on electronic media, integrate the management of electronic records with established Records Management systems, and provide assistance to users of electronic record systems.Performs the annual District-wide inventory scanning for Right of Way.Monitor the receipt and distribution of equipment or materials added to the inventory.Conduct routine audits to verify inventory location.Coordinate the disposal of surplus property in accordance with established policies and procedures.The successful candidate will have the following required knowledge, skills, and abilities :
Knowledge of right of way records and funds management policies and procedures.Supervisory principles and practices.The methods of data collection and analysis.Ability to manage independent work units.Ability to supervise people.Ability to monitor and track budget / expenditures of a work unit.Ability to independently conduct daily administrative activities.Ability to track specific activities by utilizing database and / or spreadsheet applications.Ability to create clear, concise correspondence utilizing e-mail and word processing applications.Ability to communicate technical information effectively orally and in writing.Ability to work independently.Ability to establish and maintain effective working relationships with others.The state's total compensation package for employees features a highly competitive set of employee benefits including health insurance, life insurance, dental, vision and supplemental insurances, state of Florida retirement package, 10 paid holidays a year, generous vacation and sick leave, career advancement opportunities, tuition waiver for public college courses, a variety of training opportunities, and employee assistance program (EAP).
