Coordinator, Workplace Ops (6-month contract) - NYC

Coordinator, Workplace Ops (6-month Contract) - NYC

New York City, United States

People Operations HR Services / Contractor (Independent) / On-site

Deadline to apply : Wednesday, July 30th at 5pm EST

About the Team

Our vision is to create an environment where employees can do their best work, foster deep connection & experience organizational engagement. By focusing on building and redefining Workplace Ops programs, we aim to cultivate employee engagement, productivity, & high morale through thoughtful delivery and execution of our programming.

About the Role

As a Workplace Ops Coordinator, you will manage front desk operations and coordinate facilities requests & services as part of the Workplace ops team. You will be responsible for interfacing with employees, guests & clients visiting the office, providing them with support in navigating our facilities. You will also coordinate a range of daily operational tasks - including coordinating maintenance repairs, liaising with on-site 3rd party vendors and carrying out administrative tasks that support the optimal running of the workplace. Please note : This is a part-time in-office position 3 days per week, 8 : 00am - 4 : 30pm.

In This Role You'll Have the Opportunity To :

Front Desk Coordination :

• Managing daily in-office operations and providing general support to the team. This includes but is not limited to answering general queries from staff, managing seat booking requests, sorting mail and handling access pass distribution
• Supporting employee requests, monitoring the internal office communication channel & workplace management tool, Eden, daily - actioning same day requests
• Interfacing with guests visiting the office
• Liaison with on-site facility vendors who provide services for our food program, cleaning service, maintenance / repairs, as well as collaborating with our building operator on base building issues
• Carrying out administrative tasks for a range of programs including coworking, travel and team on-sites etc.
• Sorting inbound mail & deliveries, coordinating internal distribution and arranging outbound mail couriers

Facilities & Operational Support :

Community & On-site Event Support :