Administrative Assistant 5

Graduate Program Coordinator (Short-Term Assignment - Onsite)

Duration : 4-month assignment

Work Environment : Fully onsite, supporting coverage for an FTE on leave

Position Overview

This short-term onsite position provides essential administrative support to the Graduate Program and Associate Department Head within the Department of Physics and Astronomy. The coordinator will serve as a primary point of contact for graduate students, faculty, and applicants, offering in-person assistance, phone and email communication, and day-to-day program support.

Key Responsibilities

Graduate Program Support (30-40%)

• Provide administrative support for all aspects of the graduate program.
• Conduct research and prepare reports on prospective and current graduate students.
• Respond to information requests and manage internal and external correspondence.

Support to Associate Department Head (10-20%)

Correspondence & Documentation (5-15%)

Process Management (15-25%)

Event Coordination (5-15%)

Record & Data Management (5-10%)

Liaison Functions

Qualifications