Practice Manager - Commercial Litigation

Overview

The firm is seeking a Practice Manager who will play a key role in the oversight of the assigned department and provide high-level operational support to the Department Chair. This role will sit in the firm's Richmond, VA office. The purpose of the role is to work in conjunction with the chair to manage the daily execution of the department’s business and operational functions, such as the financial performance, matter intake, lawyer performance, marketing and business development, and communications and events for the department. The Practice Manager will have decision-making authority as agreed-upon within the guidelines communicated by the Department Chair.

McGuireWoods LLP, with offices in the United States and Europe, is a full-service firm providing legal and public affairs solutions to corporate, individual and nonprofit clients worldwide for more than 200 years collectively. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. For more information, please visit . California residents have special rights with respect to personal information. If you are a California resident applying for a position at McGuireWoods, describes your rights and personal information the firm collects.

Responsibilities

Financial Performance:

• Partners with the department financial advisor to keep abreast of key performance indicators and to provide guidance to chair with applied insights to assist in the management of the department.
• Proactively oversees accounts receivable, unbilled time, and collections. Escalates material concerns to attention of the chair. Liaises with the chair, finance and accounting team, and department lawyers to facilitate resolution of matter, billing, or process issues. Follows up to ensure completion of action items undertaken by department lawyers.

Matter Intake:

• Reviews and approves routine client and matter intake, conflicts issues, and billing rate exceptions. Researches and escalates issues to the chair, as appropriate.

Lawyer Performance:

• Monitors lawyer workloads, billable hours, productivity, and time entry compliance. Escalates material anomalies/concerns to the attention of the chair on a routine basis. Ensures follow up on action items.

Marketing/Business Development and Department Expenses:

• Liaises with the marketing and business development team to develop department annual budgets and approve proposed expenditures for marketing/business development in conjunction with the chair.
• Partners with the finance and accounting team to set annual budgets for interoffice travel and deparment meetings in conjunction with the chair.
• Tracks department spend against budgets and does all necessary after action reporting.
• Reviews and approves expense reports and vendor invoices and escalates to chair as needed.

Department Communications and Events:

• Liaises with the firm’s administrative departments on behalf of the chair to ensure that department priorities and needs are met.
• Facilitates department meetings and events in conjunction with the chair and serves as a hub for communications between the chair and department members.
• Coordinates with the chair’s practice assistant and assists as requested by the chair in managing the chair’s calendar and coordinating the chair’s department travel.

Qualifications

• Bachelor’s degree and five years of relevant experience with a record of achievement and increasing responsibility. Direct experience in a law firm or professional services environment preferred.
• Highly organized with an ability to prioritize, multi-task, and meet deadlines.
• Ability to work comfortably with all levels of lawyers and professional staff.
• Emphasis on client service.
• Strong written and verbal communication skills.
• Must work well under pressure, be a problem-solver, and a team player.

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