Event Coordinator

Position Summary The Event Coordinator supports the planning, organizing, and execution of events by coordinating logistics, communicating with clients and vendors, and ensuring all event details run smoothly. This role requires strong communication, problem-solving abilities, and excellent attention to detail.

Key Responsibilities

Event Planning & Coordination

• Assist in planning and executing events such corporate meetings / receptions, weddings, fundraisers, and live performances.
• Consult with clients to understand event objectives, requirements, and expectations.
• Coordinate event logistics including schedules, load-ins / outs, room setups, décor, production AV, signage, and accessibility needs.
• Arrange audio-visual equipment, staging, transportation, and other required event resources.
• Work closely with venue staff to confirm details and ensure event specifications are met.
• Inspect event spaces to ensure they meet customer requirements and safety standards.
• Maintain accurate records of event details, changes, and communication.

On-Site Event Operations

Communication & Customer Service

Administrative & Technical Tasks

Required Skills

Social & Interpersonal Skills

Complex Problem-Solving

Technical & Computer Skills

Word processing (Microsoft Word, Google Docs)

System & Organizational Skills

Resource & People Coordination

Ensure equipment, materials, and spaces are properly prepared and used efficiently.