Accounts Payable & Receivable Clerk

Job Description

Job Description

Accounts Receivable and Payable Clerk

Classification : Nonexempt; Full Time – Hourly

Reports to : Director of Program Services

Position Summary

The Accounts Receivable and Payable Clerk is responsible for managing key financial processes, including billing, invoice processing, collections, and record-keeping for accounts receivable. Additionally, this role handles accounting and clerical duties to ensure the efficient processing and maintenance of accounts payable and cash disbursement transactions.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions :

• Generate and send IRC monthly billing invoices according to deadlines.
• Follow up on and collect payments from customers and stakeholders.
• Collaborate with program staff to ensure accurate billing and tracking.
• Research and resolve payment discrepancies.
• Maintain customer files and records related to accounts receivable.
• Follow established procedures for processing receipts and cash transactions.
• Prepare and reconcile bank deposits.
• Assist with month-end closing activities.
• Review and verify invoices, check requests, and credit card transactions.
• Address unusual or questionable invoice items and discrepancies.
• Enter invoices into the accounting system (QuickBooks).
• Print and prepare checks for signature.
• Post transactions to journals, ledgers, and records.
• Reconcile accounts payable transactions and monitor payment status.
• Maintain vendor files and correspondence.
• Provide supporting documentation for audits.
• Maintain accurate historical financial records.
• Assist with organizational projects, such as events, as needed.
• Perform other duties as assigned.

Competencies

Excellent attention to detail and follow-up.

Strong planning and organizational skills.

Effective oral and written communication.

Ability to manage multiple priorities and meet deadlines.

Proficient in QuickBooks and other IT systems.

Strong problem-solving and resolution skills.

Maintain confidentiality and integrity in all tasks.

Ability to work under pressure and adapt to change.

Work Environment and Schedule

This position operates in a professional office setting using standard office equipment such as computers, phones, printers, and scanners. Work hours are Monday through Friday, 9 a.m. to 5 p.m., with occasional evening or weekend availability as job demands require.

Physical Demands

This position requires prolonged sitting (up to 8 hours), standing, walking, typing, and reaching with hands and arms. Occasionally, lifting items up to 25 pounds may be necessary.

Travel Requirements

Minimal travel is required, but occasional trips for training or professional development may be necessary. Employees who drive on behalf of the organization must maintain a valid driver’s license, vehicle registration, and insurance.

Required Qualifications

High School Diploma or equivalent.

Proficiency in QuickBooks and Microsoft Excel.

Knowledge of general accounting principles and procedures.

1–3 years of experience in accounting or accounts receivable / payable.

Strong attention to detail and accuracy in financial reporting.

Work Authorization and Security Clearance

Must clear fingerprinting with FBI and DOJ.

Must be legally eligible to work in the U.S.

Job Type : Full-time

Pay : $24.25 - $29.50 per hour

Expected hours : 40 per week

Benefits :

401(k)

Dental Insurance

Health insurance

Life insurance

Paid time off

Vision insurance

Schedule :

8-hour shift

Monday to Friday

UCPIE is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. UCPIE makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy.