Director of Parish Operations / Business Manager

Job Description

Job Description

Saint Patrick Parish

131 Channing Avenue

Malvern, PA 19355

Please email resume, references, and contact information to : jduncan@stpatrickmalvern.org

Director of Parish Operations / Business Manager

Job Description

Summary

The Director of Parish Operations / Business Manager supports the Pastor and Parish Staff by overseeing the parish’s physical and financial resources, ensuring that all administrative functions and ministries operate efficiently. The Director is a committed person of faith, a practicing Catholic who upholds Gospel values, responsible stewardship, and understands the working of parish life. The Director reports to the Pastor. The Director will coordinate the Business and Financial Management aspects of the Parish Offices, working with the Pastor, the Office Manager, and Director of Maintenance in specific tasks.

Normal Workdays / Hours

This is a 12-month, full-time position (37.5 hour per week). Occasionally, it will be necessary to work in the evening for meetings (Parish Pastoral Council – if necessary; Parish Finance Council).

Principal Duties and Responsibilities

• Record and manage all parish and school financial activity using Quickbooks accounting software
• Process all accounts payable (weekly)
• Reconcile all bank accounts (monthly)
• Perform bi-weekly payroll duties using outside payroll service including management of all employee deductions for health and other insurances and wage garnishments
• Approve weekly ACH transactions
• Finance Council : reporting, coordinate periodic meetings, prepare agenda and maintain minutes
• Preparing Annual Budgets for Parish and School
• Personnel and Human Resources Compliance, hiring, onboarding new employees, exit process for resigning employees, maintaining employees’ files
• Collect employees’ time sheets
• Work with the Pastor in evaluating job responsibilities of staff to increase efficiency
• Attend Business Managers meetings and sessions as required by the Archdiocese of Philadelphia
• Analyze contracts, vendors, subscriptions, recommending greater efficiency when needed, evaluation of unused or obsolete resources, etc.
• Management of campus facilities and parish projects (compliance with insurance requirements, Quadra, etc.) in cooperation with the Pastor and Director of Maintenance
• IT & Security Systems Management
• Other duties as assigned

Knowledge, Skills, and Abilities

Requirements

Please email resume, references, and contact information to : jduncan@stpatrickmalvern.org