Accounts Receivable Representative

Our client, a landscaping company in Long Island City, NY is searching for an Account Receivable to join their team.

JOB TITLE : Account Receivable Representative

LOCATION : Long Island City, NY 11101 - In Person

SALARY : $60,000-$70,000 per year

Objective

The Accounts Receivable & Accounts Payable Specialist is responsible for accounts receivables, invoicing, accounts payable and general day-to-day tasks of the business. You will be working with multiple internal team members and external customers to ensure the business needs are met.

Responsibilities

Partner with the Account Management team on billing activities.

Work within the CRM system to set up new accounts, maintain client records, and generate monthly invoices.

Submit invoices to customer AP portals or via email at the end of each month.

Maintain an organized and timely workflow for all AR needs.

Track, manage, and collect outstanding payments from customers; maintain AR aging reports.

Handle overdue payments, escalate high-risk accounts, and provide weekly updates to the team.

Communicate with customers by phone and email regarding invoice or payment questions, ensuring professionalism at all times.

Keep client records and system details current as information changes.

Reconcile customer accounts by investigating discrepancies, processing adjustments, or issuing credit memos when necessary.

Monitor and respond to customer inquiries regarding statements or balances promptly.

Assist with month-end and year-end closing processes by ensuring AR records are accurate and up to date.

Provide documentation and reports to support internal and external audits.

Collaborate with Finance and Account teams to review billing challenges, discuss collection strategies, and prepare insights on payment trends.

Recommend process improvements to enhance billing accuracy, collection speed, and AR efficiency.

Ensure compliance with company policies, internal controls, and applicable accounting standards.

Provide occasional backup support for Accounts Payable functions when needed.Education & Experience

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

2–4 years of prior experience in accounts receivable, billing, or general accounting required (experience with B2B billing processes a plus).

Familiarity with ERP or CRM systems (e.g., NetSuite, Salesforce, QuickBooks, or similar) strongly preferred.

Technical Skills

Proficiency in Microsoft Excel (pivot tables, VLOOKUPs, data analysis) and Google Workspace (Docs, Sheets, Drive).

Solid understanding of basic accounting principles (GAAP knowledge is a plus).

Ability to work with AP portals, invoicing software, and reconciliation tools.

Comfortable navigating and maintaining financial data in CRM and accounting systems with high accuracy.

Soft Skills

Strong comprehension, communication, and organizational skills.

High level of attention to detail with a focus on accuracy and timeliness.

Excellent work ethic, dependability, and accountability.

Professionalism and clarity in both written and verbal communication with internal teams and external customers.

Ability to balance independent problem-solving with collaborative teamwork.

Strong customer service orientation; able to manage sensitive conversations with diplomacy and tact.

Demonstrated ability to prioritize, multitask, and adapt quickly in a fast-paced, deadline-driven environment.

Benefits

Full-Time

Paid Sick Time

401(k) Matching

Referral Program

Bonus Opportunities

2 Weeks Paid Vacation

Tuition Reimbursement

Medical, Dental, & Vision Insurance

Equal Employment Opportunity Statement

Our client is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. All qualified candidates are encouraged to apply.