Financial Administrative Assistant

Job Title : Financial Administrative Assistant

Location : Philadelphia, PA 19104

Schedule : Monday – Friday, 9 : 00 AM – 5 : 00 PM (100% on-site)

Duration : 4–6 months

Start Date : December 1, 2025

Pay Rate : $26 / hour

About the Role

The Financial Administrative Assistant supports the day-to-day financial operations. This position ensures accurate financial record-keeping, budget oversight, timely billing, and full compliance with university policies and procedures.

Key Responsibilities

• Coordinate all event billing using Momentus and KX Event Software : maintain client records, reconcile charges, generate and send invoices, and collaborate with department staff, Facilities and Real Estate Services (FRES), and Visual Sound (AV vendor) to ensure accuracy and timeliness
• Process expenses in Ben Financials via purchase orders, journal entries, pro-card transactions, allocations, and non-PO payments
• Oversee and ensure compliance of the department's POS credit card transactions
• Serve as Workday timekeeper and recruiting coordinator : approve timesheets, run reports, create job requisitions, monitor updates, and attend trainings
• Liaise with the Employee Solution Center to resolve complex personnel and operational issues
• Complete onboarding paperwork and system setup for new student and temporary workers
• Establish and monitor accounts with third-party vendors
• Prepare and review monthly financial and reconciliation reports
• Perform additional duties as assigned

This is an excellent opportunity for an organized, detail-oriented professional to support financial and administrative operations in a dynamic university environment.