COMPLIANCE ADMINISTRATOR

Job Description

Job Description

The Management Trust

Position Title : Compliance Administrator

Location : Irvine, CA

Reporting To : Associate Vice President of Community Management

Status : Non-Exempt, Full-Time

Salary : $23.00 - $25.00 / Hourly DOE

COMPANY PROFILE :

The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE :

The Compliance Inspector partners closely with their supervisory team to ensure consistent adherence to the community’s CC&Rs, Rules and Regulations, and other key standards. This role requires a strong understanding of HOA governing documents and applicable state / federal regulations as well as the ability to use an online system to track and report findings. This role requires the ability to independently prioritize and self-manage time in order to meet assigned tasks.

JOB DUTIES AND RESPONSIBILITIES :

• Complete in-person physical site inspections for Association rules adherence by community membership and residents
• Ensure management of inspection schedule based on contracted frequency of site reviews
• Review Association common areas for upkeep and escalate concerns to Assistant Community Manager or Community Manager
• Utilize company designated software or reporting system to track inspections and escalate compliance processes on homeowner accounts
• Escalate questions or concerns requiring secondary review, as applicable
• Complete 60-100 inspections of all assigned Association units per month (geography and traffic dependent) as assigned
• Perform escrow inspections within (7) business days; complete application validation documents as needed
• May conduct inspections for properties that transition from the Developer stage – specifically focusing on quality standard compliance and cleanliness of common areas
• Regularly communicate with multiple levels of staff to ensure effective channels remain open between the Community Management team and homeowners regarding questions or concerns on compliance matters; serve as a conduit to relay feedback appropriately and in a timely manner
• Other duties and special projects as assigned

QUALIFICATIONS :

SPECIAL POSITION REQUIREMENTS :

ESSENTIAL FUNCTIONS :

SUPERVISES OTHERS? IF SO, LIST :

SCHEDULE & TRAVEL :

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.

TMT reserves the right to modify this job description at any time based on business need.