Position Summary
If your skills, experience, and qualifications match those in this job overview, do not delay your application.
Under the Supervision of the Deputy Director, this position is responsible for GSFRC’s Human Resource Information System (HRIS) and will work closely with ADP’s Total Source HR, benefits and payroll teams. This position’s core duties include Compliance, Benefit Administration, Leave of Absence and Accommodation functions, Recruitment activities, and Employee relations. This position is a member of the administrative team and will lead agency culture through personal customer service while demonstrating a high level of integrity and complete confidentiality.
Specific Responsibilities
HRIS System
- Learn and manage configuration, content and training of HRIS, including Employee Self Service
- Enter all information into the HRIS system including new hire, changes, and terminations
- Perform HRIS data integrity audits against employee records; correcting inaccuracies and discrepancies
- Will serve as main liaison and work closely with ADP Total Source resource representatives and other benefit vendors
Compliance
Work closely with Deputy Director to maintain HR systems, policies, procedures and forms to ensure legal and accreditation complianceAssume tasks resulting from employment verification process in response to business, banking, and unemployment inquiriesTrack and report on status of performance reviews, corrective actions and performance improvement plansReview job descriptions annually and update when necessaryMaintain and organize all EEO documentsEmbrace leadership role in Affordable Care Act complianceWork closely with HRIS / ADP Total Source to present and manage open enrollment process for all new hires, at New Hire Orientation and annually following benefit insurance renewalsCoordinate health, life and disability insurance enrollments with third-party administrator / ADP Total Source and communicates with service providers concerning routine administration of programsEnsures compliance with COBRA guidelines by preparing letters and other paperwork as required; including communicating insurance premium collections to accounting monthlyWork with ADP Total Source on receiving and recording COBRA insurance premium paymentsCheck in with ADP Total Source on agency retirement plan Administrator (Voya) in communications with employees, former employees, auditors and plan provider, as neededLeaves of Absence and Accommodation Requests function :
Administration of all employee leave of absence requests (Protected, Unprotected, FMLA, CFRA, PDL, military, etc.) including correspondence with employees, maintaining logs and proper medical documentation to support short-term and long-term disability.Ensure accurate, timely communication with payroll to ensure employees receive the correct compensation and benefit coverage, i.e. coordinated benefits, use of accruals, etc. during leave of absenceCoordinate and track all accommodation requestsResponsible for Return -to-Work program. Ensure compliance with all federal, state and local laws. Work proactively with employee and supervisor to verify their return to work and completion of all required documentation.Recruitment and Hiring activities :
Participate in job fairs, career center activities, interviewing panels, eligibility testing panels as requestedEnsure timely processing of pre-employment paperwork, references, backgrounds and screenings when necessaryResponsible for onboarding process of new hires (staff, volunteers, contractors)Employee Relations :
Serve as resource to employees and managers providing response to human resource related questions and inquiries and referring to HRIS / ADP Total Source as appropriateOrganize, track and report on status of training and disciplinary activitiesAncillary Functions
Back up payroll responsibilitiesMaintain knowledge of legal requirements and governmental reporting regulations that affect the Human Resources functionsSubmit relevant reports in a timely mannerConduct self in a professional and ethical manner.Maintain unquestionable confidentiality of all data and human resource related matters.Adhere to all organizational policies and procedures.Minimum Qualifications
High School diploma or equivalent required. Secondary education is desiredMinimum 3 years equivalent experience required.Demonstrable knowledge of assigned functional areas, including the ability to work independentlyAbility to effectively organize multiple priorities, and meet agreed-upon deadlinesAptitude for providing exceptional customer service to employees, co-workers and vendors while maintaining strict confidentialityExcellent interpersonal skills and the ability to interact effectively with a diverse populationExcellent oral and written communication skills.Demonstrable Basic skills in Microsoft Word, Excel, PowerPoint, Outlook, Google docsExperience with Payroll systems and applicationsAbility to perform effectively and cooperatively as part of a teamSkills in observation, assessment, problem solving, and exercising sound judgment and tactAbility to travel to various worksites when needed. If by personal vehicle, must possess valid California drivers’ license, proof of auto insurance and be insurable under agency policy.Desired Qualifications
Bilingual English and Spanish desired.Requirements
Must clear full background check (Department of Justice, FBI, Child Abuse Index).Must have TB clearanceCandidates must go through a background check after a conditional offer is made.Physical Requirements
This position is set in an Office environment. The physical and environmental demands described in job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.________________________________________________________________________________
HOW TO APPLY
Please apply by submitting your resume to “jobs@goodsamfrc.org” or you may visit our website at www.goodsamfrc.org .
Good Samaritan Family Resource Center is an Equal Opportunity Employer
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Employment is contingent upon meeting the above minimum qualification and verification of previous employment and education.
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