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Operations PMO

Operations PMO

Axelon Services CorporationNew York, NY, US
9 days ago
Job type
  • Full-time
Job description

Global Financial Firm located in New York, NY has an immediate contract opportunity for an experienced Operations PMO

"This role is currently on a Hybrid Schedule.

You will need to have reliable internet, computer and android or iphone for remote access into the client systems during remote work.

We will be expected in the office weekly 2-3 days depending on the team requirement.

  • Video / f2f interviews are required prior to all offers.

Pay rate range : $ 99.00 - $ 102.00 Negotiable based upon years of experience

About the Organization

Data and Regulatory Operations Group is a global team operating in over 20 countries, providing essential support to key business lines including Markets, Services, and Wealth Management. We provide an array of services to enable client lifecycle transactions; from relationship establishment, supporting the data demands surrounding instruments and delivering non-financial reporting to our regulators.

The Operations Optimization & Enablement Team, within Client Data and Regulatory Operations, is responsible for the execution of strategic change initiatives, including :

  • Implementation of Gen AI solutioning in partnership with Technology
  • Strategic planning, including Target Operating Model (TOM) design and implementation
  • Driving projects for transformative change across the organization

    • Role Overview

    We are seeking a highly organized and experienced PMO Contractor to provide essential project management office support for other key initiatives within the Client Data and Regulatory Operations Group. This role will ensure robust governance, tracking, and reporting for projects. Understanding and experience with Non-Financial Regulatory Reporting Required

    Responsibilities

  • Spearheads innovation initiatives, including piloting projects to streamline data and documentation processes and enhance operational efficiency within the context of the evolving Operations Operating Model. Explores the application of automation technologies, including AI, for repetitive tasks.
  • Provides comprehensive Project Management Office (PMO) support across Non-Financial Regulatory Reporting (NFRR) implementations, diligently formalizing meeting minutes, tracking intricate project plans, dependencies, risks, and actions to ensure successful and compliant delivery.
  • Identifies and proactively drives strategic opportunities within the NFRR framework, leveraging insights to optimize processes and enhance regulatory compliance.
  • Drives and champions the implementation of advanced Artificial Intelligence (AI) programs in close partnership with Technology teams, specifically focusing on strengthening control mechanisms and enhancing reporting capabilities.
  • Facilitates and champions effective communication channels and fosters collaborative environments among diverse project stakeholders, ensuring alignment and shared understanding throughout project lifecycles.
  • Assists in the meticulous preparation of detailed project timelines, comprehensive resource plans, and robust budget tracking mechanisms, ensuring projects remain on schedule and within financial parameters.
  • Prepares and continuously updates critical governance decks and comprehensive project reports, tailoring communications for various senior stakeholder groups, including steering committees and working groups, to ensure transparent oversight.
  • Maintains and rigorously tracks all project documentation, diligently ensuring its accuracy, completeness, and accessibility to support audit readiness and facilitate informed decision-making.
  • Supports and guides other smaller, impactful projects within the Client Data and Regulatory Operations Group, consistently applying established PMO best practices to achieve efficient and successful project outcomes.

    • Qualifications

  • Minimum of 10 years of experience in a Project Management Office (PMO) role within the financial services industry.
  • Proven experience in project governance, reporting, risk management, and issue tracking.
  • Demonstrated ability to manage and formalize project documentation, including minutes, action logs, and project plans.
  • Experience in creating and updating governance decks and management reports.
  • Strong organizational skills with an acute attention to detail.
  • Excellent written and verbal communication skills, with the ability to communicate effectively with all levels of stakeholders.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Project, Visio).
  • Ability to work independently, manage multiple priorities, and meet tight deadlines.
  • Understanding of data management principles and experience with issue tracking systems is highly desirable.
  • Experience in Non-Financial Regulatory Reporting (NFRR) or other regulatory reporting regimes
  • Strong analytical and problem-solving skills, with the ability to leverage data for strategic decision-making within the context of Operations optimization
  • Experience leading AI implementation programs

    • Competencies

  • Execution / delivery focus : A strong commitment to delivering high-quality PMO support and ensuring project success.
  • Organizational and program management skills : Exceptional ability to organize information, track multiple items simultaneously, and maintain clear project oversight.
  • Excellent oral and written communication skills : Capable of preparing clear reports, minutes, and presentations, and facilitating effective meetings.
  • Problem-solving skills : Proactive in identifying and structuring issues, particularly with data concerns, and contributing to their resolution.
  • Attention to Detail : Meticulous in documenting information and tracking project elements to ensure accuracy and completeness.
  • Stakeholder Management : Ability to interact effectively with diverse teams and individuals, fostering collaboration and clear communication.

    • Education

  • Bachelor's / University degree. Project Management certification (e.g., PMP, PRINCE2) is a plus.
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