Administrative Support Coordinator
Children's is one of the nation's leading children's hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We're committed to putting you first, and that commitment is at the heart of our company culture : People first. Children always. Find your next career opportunity and make a difference doing what you love at Children's.
Coordinates the administrative duties relevant to surgical operations, including surgery scheduling, keeping patient records, entering post-surgical data, and scheduling surgical equipment. It may also include other administrative duties as needed. Coordinates complex appointment scheduling of various pediatric specialties, linking consults and ancillary services required for assigned specialty services within the department.
Experience :
- One to three years of experience in surgery scheduling or complex scheduling in a healthcare setting
- Experience using computerized surgery scheduling systems
Preferred Qualifications :
Two years of experience in provider scheduling in a multi-specialty settingExperience in Epic Cadence or comparable EMREducation :
High school diploma or equivalentCertification Summary :
No professional certifications requiredKnowledge, Skills, and Abilities :
Excellent verbal and written communication skillsExcellent organizational skillsAble to handle stressful work situations and conflicts with professionalismInterviewing and interpersonal skills to interact with patients, families, and members of the healthcare teamConsistent high-quality performance related to scheduling and call handling (both internal and external customers)Excellent customer service skillsCritical thinking skillsJob Responsibilities :
Schedules patient appointments when needed, including referral from faxes, phones, or other instructions related to surgery, ensuring OR block time is efficiently utilized. Coordinates combined surgical cases with other physician practices across the organization. Schedules surgical cases for specialized diagnosis. Schedules physicians for surgery at outside facilities. Coordinates all aspects of scheduling, including procedure, equipment, and use of other resources. Manages department and provider surgical case calendars.Interviews patients and families to obtain complete and accurate demographic and financial information. Ensures that all necessary questionnaires and forms are completed at the time of scheduling, prior to patient surgical procedure. Enters data into system for registration, billing, patient tracking, charge capture, and reconciliation. Completes case order requests - adds CPT codes or requests resources or additional equipment (e.g., laser, implants, etc.).Confirms insurance coverage and obtains authorizations for surgical procedures. Acts as lead for surgical cases. Works with teammates who assist with obtaining authorization. Interact with departments across the hospital to ensure insurance authorization is in place. May initiate appeals to insurance payor for denied surgical cases.Participates in agent phone system. Logs on and off appropriately to ensure calls are routed properly. Handles all surgery scheduling calls. Assists with nurse / doctor calls. Provides messages to mid-levels for patient follow up.Primary Location Address : 2220 North Druid Hills Road
