Police Records Specialist

Police Records Specialist

Job Category : Law Enforcement

Requisition Number : POLIC003712

Location : Loveland, CO 80537, USA

Job Details

Description

IMPORTANT NOTE : To be considered for the Records Specialist position a resume is required at the time of application.

The hiring salary is $25.6025 per hour; salary step plan is $25.6025-$31.3500 per hour. This position will have a set schedule of Monday - Friday, 8 AM to 5 PM.

To view additional police department specific benefits : https : / / www.lovgov.org / services / police / employment

Selection process timeline : Position will close on Friday July 18, 2025 at 8 : 00AM MST. Alternate dates for testing and interviews are not available.

Skills assessment Due : Monday July 21st at 8 : 00AM MST Oral Board Interview : Thursday August 7th Conditional Job Offer / Background Investigation : August - September

Tentative Start Date : September / June

OUR POSITION

• Transcribe, process, validate, scan, store, and index officer's arrest / booking paperwork, incident reports, lost and found property reports, minor theft and damage reports, motor vehicle crash reports, citations, K-9 reports, evidence forms, vehicle tow reports, sex offender registration reports, parole reports, offender treatment registrations, adult and juvenile felony filings, juvenile complaints and all other associated paperwork into the Records Management System (RMS). Review, edit and complete as required all officer generated reports. Accountable for quality control of all the above, including but not limited to accurate information pertaining to offense violations, locations, participants, vehicles, property and arrest information.
• Enter calls for service into the Computer Aided Dispatch (CAD) system and utilize VisiNet / CAD to assist citizens, officers and police administration in obtaining information on police calls for service.
• Certified on the CCIC (Colorado Crime Information Center) / NCIC (National Crime Information Center) systems in order to add / query information and to send teletypes.
• Enters information into the state and national crime computer systems or local databases.
• Ensure all information required for National Incident Based Reporting (NIBRS) and Department directives is present and accurate.
• Knowledge of the Colorado Revised Statutes (CRS), Colorado Children's Code, Loveland Municipal Code, Model Traffic Code and National Incident Based Reporting Classifications. Maintain a working knowledge of the criminal justice records release laws of the State of Colorado.
• Maintain all law enforcement documents in a manner that ensures the separation of juvenile and adult files. Provide access to all paperwork associated with a case file to other police department units, the Courts, District Attorney's Office, other law enforcement agencies and the community as dictated by CRS and the Colorado Children's Code.
• Track cash and personal recognizance bonds and make cash deposits for out of jurisdiction bonds. Ensure the timely relay of all bonds to the appropriate courts, including courts in other jurisdictions.
• Provide for the delivery of Court documents to the appropriate Court and District Attorney.
• In-depth working knowledge of data entry standards in order to produce complete and high-quality reports and statistics utilized by the Department, other City departments and the community for a variety of purposes.
• Retrieve data to be utilized in the production of complete and accurate statistics from the current and archived databases of the RMS and CAD, ranging from individual requests by citizens or Department members to statistics required by the State of Colorado, to include monthly statistical and NIBRS reports.
• Retrieve, release and accurately interpret information from current and archived data in the preparation of criminal history background checks as mandated by the Colorado Revised Statutes and the Colorado Children's Code.
• Retrieve and release police records, including CAD incidents, in-car videos, body worn camera recordings and digital evidence, from current and archived data in compliance with criminal justice records release laws as mandated by the Colorado Revised Statutes and the Colorado Children's Code.
• Process County warrants and work closely with the DA and County Court regarding warrants. Contact other agencies when holds need to be dropped.
• Create and update Department forms. Make copies of original forms used by officers and stock in various locations. Make copies of original forms used by Records and stock appropriately. Conduct periodic inventory of printed forms and request re-orders. Order DMV and other agency forms to assure an adequate supply.
• Answer all incoming calls to Loveland Police Records. Obtain information to answer questions, properly route calls to proper person or division and provide referrals and information to callers.
• Assist customers who come to the front counter of the Police Department by giving and receiving information and directing visitors to the proper resource. Determine if officer assistance is needed and direct citizens on how to receive assistance. Process and assist citizens in the completion of various forms and collect information from citizens to complete counter motor vehicle crash, found property, cold crime, runaway and sex offender change of information reports.
• Respond to a broad range of questions and requests in person, via phone, e-mail, mail and fax and assist members of the Police Department, City government, citizens, the media, and other public officials and agencies.
• Acquire digital evidence and ensure that it is properly entered, maintained and purged when appropriate.
• Provide extensive customer service internally and externally.

OTHER DUTIES :

Job Qualifications

Skills, Knowledge, & Abilities : Ability to acquire working knowledge of the Colorado Revised Statutes, City Ordinances, and Model Traffic Codes. Typing (50-wpm), word processing and data entry. Transcription of dictated and written documents. Ability to handle confidential information discreetly and according to applicable laws and Department directives. Excellent customer service skills. Ability to communicate effectively in both written and oral form. Ability to interact with people in potentially volatile situations. Ability to handle stressful situations in a chaotic environment. Ability to handle multiple tasks simultaneously. Ability to work independently and effectively as a member of a team. General office equipment operation. Strong English language, grammar and math