Accountant II

Job Opportunity at University of Rochester

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share : equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location : 601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening : Regular

Time Type : Full time

Scheduled Weekly Hours : 40

Department : 500181 Social Work-Patient & Fam Svcs

Work Shift : UR - Day (United States of America)

Range : UR URG 109 H

Compensation Range : $26.90 - $37.66

Responsibilities

General Purpose : Performs in an independent manner, accounting and administrative support while maintaining accurate financial records for the following departments : Social Work and Patient & Family Services; Financial Counseling and Central Registration; Financial Case Management; Admitting / Census Management; Patient Transportation; Food & Nutrition; and SMH Environmental Services. Works directly with the Finance Manager to resolve any discrepancies.

Essential Functions :

• Reconciles over 25 operating budget accounts and fund accounts for 12 departments as assigned for the purpose of tracking non-salary program expenses. (Careful attention to accuracy and detail is required.)
• Responsible for the accurate application of invoices.
• Maintains financial reports on all non-grant accounts.
• Produces and analyzes reports from UR Financials on a monthly basis; identifies and troubleshoots financial issues during monthly reconciliations, including follow-up with vendors for correction.
• Initiates corrective action as appropriate and researches any inconsistencies. Analyzes and creates shadow Excel expense spreadsheets from various sources.
• Prepares monthly expense report / analysis for senior management's review and sign-off.
• Makes recommendations and prepares Journal Entry forms for correction of errors.
• Prepares ad hoc analyses / reports for department leadership.
• Prepares a variety of analyses, routine financial statements or accounting reports.
• Acts as liaison with the University Departments, i.e. General Accounting; Accounts Payable.
• Works with outside vendors (i.e. Crystal Rock, Iron Mountain) on charges to accounts.
• Ensures that the all account files are up to date with all pertinent supporting documentation.
• Identifies opportunities for cost savings and recommends improvements, adaptions and changes in policy and procedures with respect to the departments' operations and accounting functions.
• Acts as Super User for eight departments for the Procure to Pay and MyURHR system in Workday.
• Trains other staff.
• Coordinates / Develops staff processes and trains others.
• Performs additional financial / accounting duties as needed. Provides assistance on special projects as needed.
• Assists Finance Manager with the preparation of operating budgets.
• Manages payroll activities ensuring compliance with the Fair Labor Standards Act and the current NYS labor law along with university policies.
• Reviews and approves staff entries in HRMS.
• Analyzes processes to propose recommendations.
• Oversees and leads the payroll work of other accounting staff.
• Acts as consultant and troubleshoots payroll issues and questions.
• Orients and informs new staff about payroll policies and procedures and keeps current staff abreast of any changes.
• Advises staff and answers questions related to payroll.
• Troubleshoots payroll problems.
• Acts as liaison with the University Departments, i.e. Payroll.
• Provides coverage for both Reception Desks in Social Work and Care Management.

Minimum Education & Experience

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military / veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.