Financial Administrative Assistant3D Technology Services • Rancho Cordova, CA, United States
Financial Administrative Assistant
3D Technology Services • Rancho Cordova, CA, United States
3 days ago
Job type
- Full-time
Job descriptionMaintain and organize digital and physical accounting files Assist with basic reconciliations and data entry Update logs, spreadsheets, and financial trackers Prepare packets, reports, and documents for management Assist with month-end prep (gathering documents, organizing files, etc.) Process incoming mail and route accounting-related items appropriately Answer phones and route calls related to vendor inquiries or accounting needs Manage scanning, filing, and documentation for Accounts Payable and Accounts Receivable Assist with document formatting and PDF preparation Maintain supply inventory related to accounting workflows Support special accounting projects as assigned Ensure all documentation is filed according to company policy Maintain confidentiality of financial and vendor information Assist with audit prep and internal document reviews 1+ year administrative experience (preferably in an accounting environment) Basic understanding of Accounts Payable processes Strong attention to detail and accuracy Proficiency in Microsoft Excel, Word, and PDF tools Strong organizational and multitasking abilities Ability to follow instructions and meet deadlines Professional communication and customer service skills Experience with Sage 100 Contractor or similar accounting software Prior AP or AR support experience Strong Excel skills (filters, sorting, basic formulas)
Essential Duties & Responsibilities
Accounts Payable Support (Light AP)
- Enter and code invoices into the accounting system
- Scan, organize, and upload invoice documentation
- Verify approvals and match invoices to purchase orders (when applicable)
- Assist with vendor file maintenance and updates
- Support weekly check run preparation
Accounting Support
Administrative Support (Accounting-Focused)
Compliance & Recordkeeping
Qualifications
Required
Preferred
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Administrative Assistant • Rancho Cordova, CA, United States