Federal Purchasing Procurement Professional

Federal Subcontracts Administrator

We're seeking a Federal Subcontracts Administrator to join our team. You'll have the opportunity to use your vast experience in the industry and apply it to solving today's challenges. This position is responsible for effectively and professionally conducting and coordinating the activities associated with subcontracting of services and construction. The incumbent has thorough knowledge and understanding of subcontracting concepts, principles and practices, and the techniques of ensuring task completion, project delivery processes, and subcontractor relationship expectations. The incumbent understands the role of subcontracting in the project delivery process and the value-added expectations, and performs assignments in accordance with established policies and procedures. The incumbent has thorough knowledge and understanding of the concepts, principles, theories, and compliance requirements applicable to the assigned group, subject area, or services.

Responsibilities include :

• Coordinating the procurement of subcontracted services and administering assigned subcontracts to accomplish project or group objectives and obligations.
• Providing tracking of subcontract activity, progress information, and guidance to project personnel on subcontracting issues, with specific attention to change management and financial status.
• Coordinating closely with Engineering, Construction, and all other disciplines for continuity and overall program effectiveness.
• Performing all subcontract formation duties for assigned subcontracts, including prequalification of bidders, solicitation of proposals, proposal evaluations, source selection recommendations, development of negotiation strategies, leads negotiation of contract terms and pricing issues, conformance and finalizing of agreements, and subcontract issuance and execution.
• Developing prime contract flow-downs applicable for the project and ensuring applicable flow-downs are identified, addressed, and included in assigned subcontracts.
• Obtaining necessary reviews and approvals of bidder exceptions, bid evaluations, source selection recommendations, subcontracts, and change orders prior to execution.
• Ensuring budget compliance issues are addressed and award subcontracts.
• Performing subcontract post-award administration duties, including change order management, contractual compliance, invoice verification, performance evaluation, closeout of agreements, and records retention.
• Maintaining the database of potential and qualified subcontractors, including performance history.
• Utilizing established policies, procedures, systems, and tools to assure maximum contribution.
• Preparation of proposal deliverables related to subcontracting, including pricing of subcontracted services, execution approach narratives, and labor hour estimates for subcontracting.
• Assisting Procurement Management in providing other support services as requested.
• For Federal Project Assignments the role will also include :
• Acquiring and administering services subcontracts at an optimum balance of cost, quality, client need, and supplier service.
• Responsible for assigned projects for subcontract administration services for subcontracts of low to medium risk on a domestic project.
• Conducting strategic pricing planning, leads cost proposal support and participates in technical proposal preparation in compliance with the Federal Estimating System Manual, RFP requirements and other firm policies and procedures.
• Providing information for subcontract auditing; reviews audit reports and implements audit recommendations; coordinates audit responses with audit agencies and clients under the direction of Supervisor.

Qualifications :