Accounts Receivable Manager

Position Overview - Contract Position

We are seeking an experienced  Accounts Receivable Manager  with a proven background in the construction industry to lead AR operations. This role will oversee billing, collections, and credit management while ensuring compliance with industry-specific requirements such as lien rights, project-based billing, and contract terms. The ideal candidate is detail-oriented, collaborative, and thrives in a fast-paced, deadline-driven environment.

Key Responsibilities

Oversee the full accounts receivable cycle, including invoicing, payment application, collections, and account reconciliation.

Lead and mentor the AR team to achieve accuracy, timeliness, and efficiency goals.

Ensure proper billing in accordance with construction contracts, change orders, and project milestones.

Manage credit approval processes and monitor customer credit limits, taking proactive measures to reduce risk.

Partner with operations, project managers, and sales teams to resolve billing discrepancies and ensure proper documentation for payments.

Oversee lien and bond claim processes to protect the company’s receivable interests.

Analyze AR aging reports and provide regular updates to finance leadership on collection status and cash flow forecasts.

Implement process improvements to enhance efficiency, accuracy, and compliance.

Ensure all AR policies and procedures comply with GAAP and company standards.

Qualifications

5+ years of accounts receivable experience, with at least 2+ years in a management role.

Construction industry experience is required.

Strong knowledge of construction billing practices, lien laws, and project accounting.

Proficient in ERP / accounting systems (e.g., Viewpoint, Sage 300, or similar) and Microsoft Excel.

Excellent communication, leadership, and problem-solving skills.

Strong attention to detail and ability to meet deadlines in a high-volume environment.

Preferred

Bachelor’s degree in Accounting, Finance, or related field.

Experience with multi-state operations and job cost accounting.

Familiarity with certified payroll and prevailing wage requirements.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.