Executive Assistant

Executive Assistant

Performs complex and specialized executive administration assistance to a Vice President at GE Aerospace. Serves as the primary point of contact for internal and external constituencies. The Executive Assistant may also serve as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and executive relations efforts; and oversees special projects. The ideal candidate has had prior executive C-suite experience, can exercise good judgment in a variety of situations, with strong written and verbal communication, and proactive administrative and organizational skills. The Executive Assistant must work independently with minimal direction in a fast-paced, high pressure environment, and be accessible outside of normal working hours. Must be able to manage a wide variety of activities and confidential matters with discretion.

Essential Responsibilities :

• Provides exceptional calendar management. Demonstrated ability to manage complex schedules, as well as an exceptional ability to prioritize inquiries and requests while troubleshooting conflicts with little guidance. Able to make independent judgment and recommendations to ensure smooth day-to-day engagements.
• Communicate directly, and on behalf of the officer, to a broad range of internal and external stakeholders. Provides a bridge for smooth communication between the leader's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff inclusive of peers and directs.
• Coordinate domestic and international travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit / mail VAT reports. Proactively identifies most efficient alternatives for travel, when options exist, that best align to business and personal needs of officer.
• Work closely, and effectively, with the officer to keep him / her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the leader updated. Closely coordinates with key staff members of officer to ensure efficiency and effectiveness of all logistics.
• Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events. Handle all of the logistics for the direct and / or indirect leaders (transportation, hotel rooms, catering and tickets). Prepare presentation and documents; may be required to travel to events to assist with on-site facilitation. Coordination with broader planning teams, as necessary.
• Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis.
• Maintain filing and records management systems and other office flow procedures which may be confidential.
• Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints.
• Helps support community responsibility events / activities.
• Identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, in order to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests.
• Facilities coordination : manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources.
• Make decisions per established policies, procedures and regulations and applies these to work problems.
• Manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Maintain up to date organization charts, phone lists, and birthday lists.

Qualifications / Requirements :

Desired Characteristics :

Pay and Benefits :

Additional Information :

GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided : No